Job Title: Personal Secretary to Chairman

Exp : 2+ years

Job Summary The Personal Secretary to the Chairman provides high-level administrative, organizational, and communication support to ensure the smooth functioning of the Chairman's office. This role requires discretion, efficiency, and the ability to manage multiple priorities in a fast-paced hospital environment.

Key Responsibilities- Manage and maintain the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.

- Act as the primary point of contact between the Chairman and internal/external stakeholders.
- Prepare, draft, and review correspondence, reports, presentations, and official documents.
- Coordinate board meetings, executive meetings, and confidential discussions, including preparing agendas and minutes.
- Handle sensitive information with utmost confidentiality and professionalism.
- Screen phone calls, emails, and visitors, prioritizing and responding where appropriate.
- Liaise with hospital departments, doctors, and administrative staff on behalf of the Chairman.
- Organize events, conferences, and official visits as required.
- Maintain records, files, and documentation in an organized and secure manner.




- Assist in follow-ups on key decisions and ensure timely execution of action items.

Qualifications & Requirements- Bachelor’s degree in Administration, Management, or a related field.

- Proven experience as a Personal Secretary, Executive Assistant, or similar role (preferably in healthcare).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanor with strong interpersonal skills.
- Ability to work under pressure and meet deadlines.

Preferred Skills- Experience in hospital or healthcare administration.- Knowledge of medical terminology and hospital operations.- Strong problem-solving and decision-making skills.- Attention to detail and high level of accuracy.

Key Attributes- Trustworthy and discreet- Proactive and self-motivated- Highly organized- Adaptable and adaptable- Strong sense of responsibility

Working Conditions- Full-time position- May require extended hours depending on Chairman’s schedule- High-paced and dynamic hospital environment

Pay: ₹250,000.00 - ₹400,000.00 per year

Work Location: In person

📌 Personal Secretary Chairman (Madurai)
🏢 Dreamwings Technology
📍 Madurai