We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will have a strong background in inventory management and bookkeeping, coupled with excellent organizational skills and proficiency in Excel. Knowledge of taxation and compliance regulations is a plus. The successful candidate will support our daily office operations, maintain accurate inventory records, and assist with financial documentation, ensuring our office runs smoothly and efficiently.
Key Responsibilities:
- Inventory Management:
- Monitor and manage inventory levels, ensuring adequate stock is maintained at all times.
- Execute regular inventory audits and reconciliation to prevent stock discrepancies.
- Process orders and track shipments, coordinating with suppliers when necessary.
- Maintain an organized inventory database and update records in a timely manner.
- Bookkeeping:
- Assist in managing financial records, including accounts payable and receivable.
- Prepare and process invoices and receipts, ensuring accuracy in financial documentation.
- Maintain the general ledger and assist in monthly and year-end closing activities.
- Support the preparation of financial statements and reports.
- Excel Proficiency:
- Utilize Excel for data entry, financial analysis, and to create reports and charts.
- Develop and maintain spreadsheets that track inventory and financial data.
- Analyze trends and provide insights to improve operational efficiency.
- Taxation and Compliance (Preferred):
- Assist in preparing tax documents and ensure compliance with relevant tax laws and regulations.
- Maintain awareness of updates to tax legislation and compliance requirements.
- Collaborate with external accountants as needed to support financial reporting and tax submissions.
- General Administrative Support:
- Provide general administrative support to the office, including handling correspondence and managing schedules.
- Maintain filing systems and ensure all documents are organized and accessible.
- Assist with various ad-hoc tasks and projects as required.
Qualifications:
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Robust experience in inventory management and bookkeeping.
- Proficient in Microsoft Excel; familiarity with other Microsoft Office applications is a plus.
- Basic knowledge of taxation and compliance regulations is preferred.
- Excellent organizational skills and attention to detail.
- Strong communication skills, both verbal and written.
- Ability to work independently as well as part of a team.
- High level of integrity and professionalism in handling sensitive information.
Education:
- High school diploma required; an associate degree in finance, accounting, or a related field is a plus.
- Relevant certifications in bookkeeping or office administration are desirable.
Pay: From ₹15,000.00 per month
Work Location: In person
📌 Personal Assistant to Managing Director (Jaipur)
🏢 Kwikster Innovative Optimisations private
📍 Jaipur
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