We are looking for a highly organized, articulate, and detail-oriented Personal Assistant to support our Australian CEO. The role will involve managing the CEOs day-to-day schedule, calendar, meetings, correspondence, and administrative requirements.

The ideal candidate should have excellent English communication skills, strong MS Office proficiency, and working knowledge of Administration, HR, and Accounts-related activities.

Location: Mahim

Education:

- Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.

Key Responsibilities:

- Manage the CEOs calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule internal and external meetings, calls, and appointments.
- Handle meeting invites, reminders, follow-ups, and scheduling conflicts.
- Manage emails, correspondence, documents, presentations, and other communication on behalf of the CEO.
- Prepare and maintain reports, MIS, presentations, and business documents using MS Word, Excel, and PowerPoint.
- Maintain confidential information and sensitive business correspondence with discretion.
- Coordinate with employees, clients, vendors, and internal departments on behalf of the CEO.
- Provide general office administration and executive support.
- Assist with travel arrangements, itineraries, bookings, and related coordination when required.
- Support HR-related administrative activities, including employee coordination, documentation, attendance, joining formalities, and other HR processes.
- Assist with basic accounts and finance-related administrative activities, documentation, invoices,



and coordination with the accounts team.
- Maintain and organize records, documents, and files.
- Ensure timely follow-up on tasks and action items assigned by the CEO.
- Handle other administrative, coordination, and executive support responsibilities as required.

Desired Candidate Profile:

- Graduate in any discipline; candidates with qualifications in Administration, HR, Commerce, or Business Administration will be preferred.
- 37 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
- Fluent in English, both written and verbal.
- Excellent typing speed and accuracy.
- Strong hands-on knowledge of MS Word, MS Excel, and MS PowerPoint.
- Working knowledge of HR, Administration, and basic Accounts.
- Strong calendar management and organizational skills.
- Excellent follow-up, coordination, and multitasking abilities.
- Should be comfortable interacting with senior management and international stakeholders.
- Must demonstrate confidentiality, maturity, professionalism, and discretion.
- Should be well-presented, proactive, and highly organized.
- Ability to work independently and manage multiple priorities in a quick-paced office environment.

Desired Candidate:

- Only Female Candidate Required
- Fluent in English, both written and verbal.
- 4 - 8 years of experience as a Personal Assistant, Executive Assistant, Secretary, Executive Coordinator, or similar role.
- She must be having Admin, Accounts and HR knowledge.
- 6 Days Working Role (2nd & 4th Saturday off)
- Good hands-on MS Office (Word, Excel, Power Point)

📌 Personal Assistant To Chief Executive Officer (Mumbai)
🏢 Adler Talent Solutions
📍 Mumbai