Responsible for preparing and managing quotations, purchase orders (POs), sales/commercial documents, Excel reports, and day-to-day office documentation. The person will coordinate with the sales, design, purchase, accounts, and management teams to ensure accurate and timely documentation.

Key Responsibilities

1. Quotations & Commercial Documents

- Prepare customer quotations based on inputs from the Sales/Design team.

- Prepare quotation revisions and maintain quotation records.

- Ensure accuracy of prices, quantities, taxes, payment terms, delivery terms, and other commercial details.

- Prepare commercial letters, order confirmations, and related documents.

1. Purchase Orders

- Draft and prepare Purchase Orders based on approved requirements.

- Check item descriptions, quantities, prices, taxes, delivery schedules, and payment terms.

- Maintain proper PO records and documentation.

- Coordinate with Purchase, Accounts, Sales, and other departments regarding PO-related requirements.

1. Microsoft Office – Mandatory

The candidate must have good working knowledge of Microsoft Office, particularly:

- Microsoft Excel – mandatory

- Microsoft Word

- Microsoft Outlook / Email

- Microsoft PowerPoint – basic to intermediate

- Excel formulas, sorting, filtering and formatting

- VLOOKUP / XLOOKUP

- Pivot Tables

- Basic MIS and reporting

1. Communication – Mandatory

- Good English written and verbal communication is mandatory.

- Draft professional emails to customers, suppliers, and internal departments.

- Communicate clearly with different departments and management.

- Follow up with customers, suppliers,



and internal teams as required.

- Handle routine commercial and office communication professionally.

1. Office Administration & Documentation

- Maintain digital and physical office records.

- Prepare reports, letters, statements, and other business documents.

- Maintain proper filing and document control.

- Organize and maintain Excel-based records.

- Support management with daily office documentation and reports.

1. Coordination & Follow-up

- Coordinate with Sales, Design, Purchase, Production, Accounts, and Service departments.

- Collect information required for quotations, POs, and reports.

- Follow up on pending quotations, POs, documents, and approvals.

- Provide regular status updates to management.

Required Skills

Mandatory:

- Good knowledge of Microsoft Excel, Word and Outlook

- Good English communication skills

- Good written and verbal communication

- Good documentation and typing skills

- Ability to prepare professional quotations and POs

- Good numerical and analytical ability

- Strong follow-up skills

- Attention to detail

- Positive organizational skills

- Ability to handle multiple tasks

Preferred Skills

- Previous experience in engineering / manufacturing / automation / industrial company

- Experience in quotation and PO preparation

- Basic knowledge of commercial terms, GST, and invoicing

- Experience in MIS/report preparation

- Experience coordinating with customers and suppliers

Pay: ₹13,500.00 - ₹18,000.00 per month

Benefits

- Cell phone reimbursement

- Health insurance

- Leave encashment

- Paid time off

- Provident Fund

Work Location: In person

📌 Office Executive (Ambattur)
🏢 Dynamic Techno Systems
📍 Ambattur