About the Role
Luba Marine Survey Pte Ltd is looking for a Office Admin Manager to coordinate the day-to-day operational side of our survey jobs. This is a remote, coordination-heavy role suited to someone who is organized, responsive, and comfortable managing multiple moving parts - freelancers, clients, agents, and travel logistics - at the same time.

Key Responsibilities
Coordinate with freelance surveyors to assign, schedule, and follow up on jobs
Liaise with clients to confirm survey requirements, timelines, and job status updates
Coordinate with agents (port agents, local representatives, etc.) to ensure smooth on-the-ground execution of each job
Work with travel agents to arrange surveyor travel - flights, accommodation, and logistics - for jobs requiring in office attendance
Track job progress end-to-end and proactively resolve scheduling conflicts or delays
Maintain clear, organized records of ongoing and completed jobs




Act as the central point of contact ensuring all parties (freelancers, clients, agents) stay aligned and jobs run smoothly

Requirements
2-6 years experience in office management, operations coordination, or a similar logistics/coordination role
Strong communication skills - comfortable coordinating with multiple external parties simultaneously, able to make formal small talk.
Highly organized, with the ability to juggle several active jobs at once
Experience with remote/distributed teams preferred
Marine, shipping, or survey industry experience is a plus but not required

What We're Looking For
Someone reliable and proactive who can own the coordination process without needing close supervision - someone who keeps jobs moving and catches problems before they become delays.

📌 Admin Manager (India)
🏢 Luba Marine Survey
📍 India