– HR EXECUTIVE

POSITION DETAILS

Position:

HR Executive

Department:

Human Resources

Location:

Ahmedabad

Employment Type:

Full-Time

Work Mode:

Work From Office

Experience:

1–3 Years

Reporting To:

HR Manager

ABOUT THE ROLE

We are looking for a proactive and people-oriented HR Executive to join our Human Resources team. The ideal candidate will be responsible for supporting end-to-end recruitment, HR operations, employee engagement, onboarding, employee records, and day-to-day HR activities

.

The candidate should have robust communication and coordination skills, a positive attitude, attention to detail, and the ability to handle multiple HR activities simultaneously in a fast-paced IT environment.

KEY RESPONSIBILITIES

1. RECRUITMENT & TALENT ACQUISITION

- Manage end-to-end recruitment for technical and non-technical positions.
- Source candidates through Naukri, LinkedIn, employee referrals, and other recruitment channels .

- Screen resumes based on job requirements and organizational needs.
- Conduct initial HR screening calls and candidate assessments .

- Coordinate technical, managerial, and HR interviews with candidates and hiring managers.
- Maintain regular communication and follow-ups with candidates throughout the hiring process.

- Coordinate offer discussions, documentation, and joining formalities.
- Follow up with selected candidates to ensure successful joining.
- Maintain recruitment trackers, ATS, candidate databases, and hiring reports.

- Prepare regular recruitment status and hiring reports.
- Build and maintain a healthy candidate pipeline for current and future requirements.
- Ensure a positive candidate experience throughout the recruitment process.

2. HR OPERATIONS

- Maintain accurate and up-to-date employee records and HR documentation .

- Manage employee onboarding and exit formalities.
- Coordinate employee attendance and leave-related activities.
- Maintain and update employee information in Keka HRMS .

- Handle day-to-day employee queries and provide appropriate HR support.
- Support employee confirmation and appraisal processes.
- Maintain HR policies, processes, forms, and related documentation.

- Ensure proper documentation and record-keeping for HR activities.
- Support the HR Manager in implementing and improving HR processes.




- Coordinate with employees and internal departments for various HR requirements.

- Maintain confidentiality of employee information and HR-related documents.

3. ONBOARDING & EXIT MANAGEMENT

- Coordinate the complete employee onboarding process.

- Ensure timely completion of joining documentation and required formalities.
- Coordinate with IT/Admin teams for system, workstation, access, and other joining requirements.
- Conduct or coordinate HR induction for new employees.

- Ensure new employees are introduced to company policies, processes, and culture.
- Coordinate employee exit formalities, documentation, and clearance processes.
- Conduct exit discussions/interviews where required.

- Maintain accurate onboarding and exit records.

4. EMPLOYEE ENGAGEMENT & CULTURE

- Plan and coordinate employee engagement activities throughout the year.

- Organize Fun Fridays, team-building activities, games, celebrations, and employee activities .

- Plan and coordinate Employee of the Month (EOM) activities and recognition programs.

- Coordinate employee birthday celebrations and special occasions.
- Plan and decorate the office for festivals and celebrations.
- Coordinate annual events, picnics, outings, celebrations, and other employee programs.

- Collect employee feedback and identify opportunities to improve employee experience.
- Suggest and implement new engagement initiatives based on employee feedback.
- Work closely with employees to promote a positive and collaborative workplace culture.

5. EVENT & VENDOR COORDINATION

- Coordinate with external vendors for HR and employee engagement activities.
- Manage vendors for food, gifts, decorations, event arrangements, venues, and other requirements

.

- Obtain quotations and coordinate with vendors as required.
- Ensure events and activities are executed smoothly and within approved budgets.




- Coordinate logistics and arrangements for company events and celebrations.

- Maintain records of vendors, quotations, bills, and event-related expenses.

6. HR REPORTING & DOCUMENTATION

- Maintain accurate HR trackers and reports.

- Prepare recruitment and employee-related reports as required.
- Maintain employee databases and HR documentation.
- Track recruitment status, joining status, attrition, attendance, and other HR metrics.

- Ensure timely updating of HRMS and internal HR records.
- Support the HR Manager with HR data and reports for management review.

REQUIRED SKILLS & QUALIFICATIONS

- Bachelor's degree in Human Resources, Business Administration, or a related field .

- 1–3 years of relevant HR experience, preferably in an IT/software organization .

- Good understanding of recruitment and HR operations.
- Experience in technical recruitment will be an added advantage.
- Hands-on experience with recruitment portals such as Naukri and LinkedIn .

- Experience working with HRMS/ATS systems; knowledge of Keka is preferred.
- Strong verbal and written communication skills.
- Good interpersonal and relationship-building skills.

- Strong coordination and follow-up skills.
- Good organizational and time-management abilities.
- Ability to manage multiple tasks and priorities simultaneously.
- Strong attention to detail and documentation skills.

- Proactive, approachable, and positive attitude.
- Ability to maintain confidentiality of employee and company information.

KEY COMPETENCIES

- Recruitment & Talent Acquisition

- HR Operations
- Employee Relations
- Employee Engagement
- Communication Skills
- Stakeholder Coordination
- Vendor Management
- Event Management
- Problem Solving

- Time Management
- Documentation & Reporting
- Team Collaboration

WHAT WE ARE LOOKING FOR We are looking for someone who is energetic, organized, people-oriented, and willing to take ownership of HR activities.

The ideal candidate should be comfortable working independently while also collaborating with employees, managers, vendors, and other departments.

- The HR Executive will play an important role in supporting both business hiring requirements and employee experience while ensuring smooth execution of day-to-day HR processes.

📌 Human Resources Executive (Ahmedabad)
🏢 9series
📍 Ahmedabad