Senior Executive – Human Resources & Administration

Role Type: Individual Contributor

Reporting To: Assistant Manager – HR & Administration

Industry Preference: Food / FMCG / Manufacturing

Job Location Vasai – Factory Location

Pickup & drop facility available from Vasai Station

Working Days: Monday to Saturday (6 days)

Working Hours: 8:00 AM to 4:30 PM (General Shift)

Experience: 2–6 years

Role Overview The Senior Executive – HR & Administration will be responsible for managing end-to-end factory HR operations, contract labour management, statutory compliance, industrial relations, and plant administration .

The role requires a hands-on HR professional with strong exposure to shop-floor workforce management, labour laws, employee relations, and factory administration .

Key Responsibilities

1. HR Operations

- Manage recruitment and onboarding for factory employees and contract workforce.
- Maintain employee records, attendance, leave, and HR documentation.
- Manage time office activities including attendance, overtime, shift scheduling, and payroll inputs.
- Support performance management processes and maintain relevant documentation.
- Coordinate training, skill development, and employee engagement initiatives.
- Handle employee grievances and support positive industrial relations on the shop floor.

2. Contract Labour & Contractor Management

- Manage the complete contract labour lifecycle, including onboarding, documentation, attendance, and exits.
- Ensure manpower availability as per production and shift requirements.
- Verify contractor attendance, wage payments, statutory contributions, and billing.
- Ensure contractors comply with applicable labour laws and contractual obligations.
- Maintain contractor agreements and track renewals and SLA adherence.
- Conduct periodic contractor compliance audits.

3. Statutory Compliance

- Ensure compliance with applicable labour and factory regulations, including:
- Factories Act




- Contract Labour (Regulation & Abolition) Act
- PF & ESI
- Bonus & Gratuity
- Minimum Wages and other applicable labour laws
- Maintain statutory registers, records, and returns.
- Ensure contractor licences, registrations, and compliance documentation are up to date.
- Coordinate with government authorities, auditors, and inspectors.
- Ensure readiness for internal and external audits.

4. Administration & Facility Management

- Manage factory administration covering housekeeping, canteen, transport, security, and utilities.
- Ensure high standards of safety, discipline, hygiene, and workplace upkeep.
- Manage vendors, including onboarding, performance monitoring, and cost control.
- Oversee procurement and inventory of administrative supplies.

5. Employee Welfare & Engagement

- Drive employee welfare initiatives, including health check-ups, statutory benefits, and safety programmes.
- Organize employee engagement and communication initiatives.
- Support a positive, safe, and compliant work environment at the plant.

Knowledge & Skills

- Strong knowledge of labour laws and statutory compliance.
- Hands-on experience in factory/plant HR operations and industrial relations.
- Experience in contract labour and contractor management.
- Valuable understanding of time office, attendance, payroll inputs, and employee lifecycle.
- Proficiency in MS Office and HRMS systems.
- Strong communication, interpersonal, negotiation, and stakeholder management skills.
- Ability to manage blue-collar workforce effectively.
- High level of ownership, discipline, and attention to detail.

Qualification & Experience

- Graduate/Postgraduate in HR / Personnel Management / MSW .
- MBA/PGDM in HR preferred.
- 2–6 years of relevant experience in Factory/Plant HR.
- Preferred industries: Food / FMCG / Manufacturing .
- Mandatory exposure to:
- Contract Labour Management
- Statutory Compliance
- Factory Administration
- Industrial Relations
- Comfortable working at a plant location with regular shop-floor interaction.

📌 HR Industrial Relations (Vasai-Virar)
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📍 Vasai-Virar