HR &

- Admin – Roles and Responsibilities

1. Recruitment &
- Manpower Planning

- Identify manpower requirements for Sales, Service, Parts, CRM, Accounts, and Admin departments.

- Prepare job descriptions and job advertisements.

- Source candidates through job portals, references, and recruitment agencies.

- Schedule and coordinate interviews with Department Heads, GM, and Management.

- Conduct joining formalities and employee induction.

1. Employee Records &
- Documentation

- Maintain employee personal files and HR records.

- Collect and verify joining documents.

- Maintain employee master data, DOJ, designation, salary, department, and contact details.

- Issue appointment letters, confirmation letters, experience certificates, relieving letters, and other HR documents.

- Maintain employee ID/DMS records.

1. Attendance &
- Leave Management

- Monitor daily attendance, late coming, absenteeism, and permissions.

- Prepare monthly attendance sheets.

- Maintain leave records and process leave applications.

- Coordinate attendance corrections with department heads.

- Prepare attendance data for payroll processing.

1. Employee Relations

- Handle employee queries, grievances, and workplace concerns.

- Coordinate with Department Heads regarding employee performance and discipline.

- Maintain employee discipline and company policies.

- Conduct employee engagement activities.

- Support management in resolving employee-related issues.

1. Performance &
- Training

- Coordinate employee performance reviews and appraisals.

- Track probation and confirmation dates.

- Identify training requirements.

- Coordinate product, sales, customer-service, technical, and safety training.

- Maintain training records.

1. Admin Responsibilities

- Manage office administration and day-to-day operational requirements.

- Maintain company assets and employee asset records.

- Coordinate ID cards, uniforms, stationery, housekeeping, security, and office supplies.

- Maintain records of computers, laptops,



CCTV access, keys, and other company assets.

- Coordinate maintenance and facility-related activities.

1. Compliance &
- Statutory Requirements

- Maintain statutory HR records and registers.

- Support compliance with applicable labour laws.

- Coordinate PF, ESI, skilled tax, and other statutory requirements.

- Ensure required employee documents and records are properly maintained.

- Coordinate with auditors and consultants when required.

1. Joining &
- Exit Formalities

- Complete employee joining documentation and induction.

- Allocate employee IDs and system access as required.

- Conduct exit interviews.

- Coordinate resignation acceptance, notice period, clearance, and full & final settlement.

- Collect company assets and ensure proper handover.

- Process relieving and experience certificates.

1. Car Showroom-Specific HR Support

- Maintain manpower records for Sales, Service, Parts, Warranty, CRM, PDI, Accounts, and Admin teams.

- Coordinate manpower requirements based on showroom and workshop workload.

- Track sales/service team attendance and performance-related HR inputs.

- Coordinate manufacturer/dealer training programs where applicable.

- Maintain records required for dealer audits and management reviews.

1. MIS &
- Reporting

- Prepare daily, weekly, and monthly HR MIS reports.

- Prepare headcount and department-wise manpower reports.

- Prepare attendance, leave, attrition, recruitment, and payroll reports.

- Maintain employee databases and HR trackers.

- Submit HR reports to the HR Head/GM/Management on time.

1. General HR &
- Admin Support

- Maintain confidentiality of employee and company information.

- Coordinate between employees, Department Heads, HR Head, GM, and Management.

- Ensure HR policies and procedures are followed.

- Support management in implementing new HR initiatives.

- Handle any other HR/Admin responsibilities assigned by Management.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement

- Provident Fund

Work Location: In person

📌 HR Administrator (Karaikudi)
🏢 Sree Karpagamoorthy Motors
📍 Karaikudi