We are looking for a Front Office Manager with a pleasing personality, excellent communication skills, and a qualified attitude to manage the front desk and support basic HR and administrative activities.
The ideal candidate should be well-groomed, confident, organised, and capable of handling visitors, calls, employees, and day-to-day office coordination efficiently.
Key Responsibilities
Front Office & Reception
- Manage the reception/front desk and ensure a warm and professional welcome for all visitors.
- Handle incoming calls, emails, courier and general correspondence.
- Maintain visitor records and coordinate visitor appointments.
- Manage meeting room schedules and assist with meetings when required.
- Maintain a professional and welcoming office environment.
Basic HR Responsibilities
- Assist with employee onboarding and joining formalities.
- Maintain employee attendance and leave records.
- Maintain basic employee documentation and HR files.
- Coordinate with employees regarding HR-related requirements and queries.
- Assist in preparing HR letters, employee records and basic reports.
- Support recruitment activities such as scheduling interviews and coordinating with candidates.
- Assist the HR team with employee engagement activities and internal communication.
Administrative Support
- Coordinate with housekeeping, security, vendors and other office support staff.
- Maintain office supplies and stationery inventory.
- Assist in travel, meeting and general administrative arrangements.
- Support management and HR in day-to-day office coordination.
Desired Skills & Qualities
- Pleasant and professional personality
- Excellent verbal and written communication skills
- Good interpersonal and coordination skills
- Strong organisational and multitasking abilities
- Proficient in MS Office, especially Word and Excel
- Presentable, confident and well-groomed
- Ability to handle confidential employee information responsibly
- Positive attitude and strong customer-service orientation