We are looking for a professional and well-organized Executive – Front Desk & General Affairs to manage the company's front desk operations, visitor management, administrative coordination, and day-to-day general affairs activities. The ideal candidate should have excellent communication and interpersonal skills, a pleasant personality, and the ability to independently handle multiple administrative responsibilities.

Key Roles & Responsibilities :-

1. Front Desk & Reception Management  Manage the reception/front desk and ensure a professional experience for employees, visitors, and clients.  Handle incoming calls, emails, courier deliveries, and general inquiries.  Welcome and assist visitors and coordinate with respective employees for meetings.  Maintain visitor records and ensure adherence to office security protocols.  Manage meeting room bookings and coordinate meeting arrangements.
2. General Administration  Manage day-to-day office administration and ensure smooth functioning of office facilities.  Coordinate with housekeeping, security, pantry, maintenance, and other facility vendors.  Monitor office supplies, stationery, pantry requirements, and other administrative inventory.  Raise purchase/service requests and coordinate with vendors for timely delivery.  Maintain records of office assets, consumables, and administrative documents.
3. Vendor & Facility Coordination  Coordinate with external vendors/service providers for housekeeping, security, maintenance, courier, pest control, etc.  Track vendor performance, bills, agreements, and service schedules.  Escalate facility-related issues and ensure timely resolution.  Assist in managing office infrastructure and workplace requirements.
4.



Employee Support & General Affairs  Support employees with day-to-day administrative requirements.  Coordinate employee ID cards, access cards, stationery, and other office-related requirements.  Assist HR/Admin team in organizing employee engagement activities, celebrations, and internal events.  Support travel, hotel, cab, and other administrative arrangements whenever required.
5. Documentation & Reporting  Maintain administrative records, invoices, vendor documents, and service agreements.  Maintain regular trackers for office expenses, inventory, visitors, and facility-related activities.  Prepare basic MIS/reports related to administration and general affairs.  Ensure timely submission and processing of administrative bills and invoices.

Required Skills & Qualifications :-  Graduate in any discipline.

 3+ years of experience in Front Desk, Administration, General Affairs, Facilities, or Office Administration.

 Excellent verbal and written communication skills.

 Professional and presentable personality.

 Good coordination and interpersonal skills.

 Strong organizational and multitasking abilities.

 Good knowledge of MS Office (Excel, Word, Outlook).

 Experience in vendor management and office facility coordination will be preferred.

 Ability to handle confidential information professionally.

 Should be proactive, responsible, and capable of working independently. Key Competencies

 Front Office Management

 Office Administration

 General Affairs

 Vendor Management

 Facility Coordination

 Communication & Interpersonal Skills

 MS Office / Excel

 Inventory & Documentation Management

 Event & Employee Engagement Coordination

 Problem Solving & Multitasking

Pay: ₹30,000.00 - ₹35,000.00 per month

Perks

- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Front Desk Executive (Noida)
🏢 Ginger Webs
📍 Noida