1. Attending Guests & Visitors

- Serve as the first point of contact for all guests and visitors by welcoming them in a warm, skilled, and courteous manner.

- Understand the purpose of their visit and direct them to the appropriate person or department. Inform concerned staff about visitor arrivals promptly and ensure minimal waiting time.

- Maintain a visitor log/register and ensure adherence to security and company protocols.

- Coordinate and manage F&B; requirement for guests and management team.

2. Calendar & Schedule Management

- Manage the Senior Leaders complex calendar with precision, including scheduling internal and external meetings, appointments, and commitments.

- Proactively prioritize and adjust schedules to accommodate changing priorities, deadlines, and urgent matters.

- Ensure adequate preparation time for meetings, including briefing notes, pre-reads, and necessary follow-up tasks.

3.

Meeting

Coordination

- Organize and facilitate meetings, board sessions, and cross-functional discussions.





- Prepare meeting agendas, materials, presentations, and minutes as needed.

- Track action items and ensure timely follow-up on outstanding deliverables.

4.

Travel

Management

- Plan and coordinate with booking domestic and international travel itineraries, including flights, accommodations, transportation, visas, and travel insurance.

- Prepare detailed travel packs with itineraries, confirmations, contact information, and meeting briefs.

- Anticipate contingencies and provide real-time support during travel.

5. Office & Administrative Support

- Maintain filing systems, including digital databases, documents, and confidential materials.

- Handle expense reporting, reimbursements, invoicing, and budget tracking.

- Support with research, data collection, and preparation of briefing materials for strategic initiatives.

📌 Front Desk Cum Admin Assistant (Mumbai)
🏢 Plutus Wealth Management
📍 Mumbai