Position Title: Executive – SD - Fleet Management

Job Type: Operations

Department/Vertical: Fleet Management Position

Type: Full-time

Location: Gurugram

Travel Required: Intra-city and Inter-city

Salary Range (CTC): INR 25,000 to INR 35,000

Industry Preferred: Car Rental Services Date Posted: 07th September 2026

Will Train Applicant(s): Only for Expatria-specific parameters

Email: Contact Details: [email protected]

Key Responsibilities

- Transport Operations

 Monitor daily cab bookings, trips, vehicle deployment, and duty status.

 Coordinate with chauffeurs and suppliers to ensure vehicles are deployed on ?me.

 Monitor trip comple?on and resolve opera?onal issues.

 Ensure all trips/du?es are properly updated in Indecab.

 Follow up on pending, cancelled, missed, or incomplete trips.

 Coordinate with the opera?ons team for last-minute vehicle requirements and replacements.

- Indecab Management

 Handle day-to-day ac?vi?es on the Indecab pla?orm.

 Create/update trips and ensure correct vehicle, chauffeur, and duty details.

 Verify trip status, KM, ?ming, package details, and addi?onal charges.

 Monitor trip closure and ensure suppor?ng details are available for billing.

 Iden?fy and report discrepancies in trip data.

- Billing & Invoice Verification

 Check supplier bills against actual trip/duty details.

 Verify KM, hours, extra KM, extra hours, toll, parking, interstate tax, night charges, wai?ng charges, and other applicable components.

 Iden?fy billing discrepancies and coordinate with suppliers for correc?ons.

 Maintain proper records of approved and disputed bills.

 Support the finance team in invoice verifica?on and payment processing.

 Ensure billing is completed within the defined ?meline.

- MIS Preparation & Reporting

 Prepare daily, weekly, and monthly MIS reports.

 Maintain opera?onal and billing-related data in Excel.





 Prepare reports related to:

 Trip volumes

 Supplier performance

 Billing status

 KM and usage analysis

 Pending trips/invoices

 Cost analysis

 Ensure accuracy of data before sharing MIS with management.

 Prepare ad-hoc reports as required by management.

- Supplier Coordination

 Regularly coordinate with cab suppliers/vendors for vehicle availability and deployment.

 Follow up with suppliers for trip confirma?ons, vehicle details, invoices, and suppor?ng documents.

 Communicate opera?onal and billing issues to suppliers and ensure ?mely resolu?on.

 Track supplier performance and escalate recurring service issues.

 Maintain professional working rela?onships with suppliers.

- Documentation & Record Keeping

 Maintain proper records of trips, supplier details, invoices, approvals, and opera?onal data.

 Update of Invoice, Billing tracker.

 Ensure all required documents are received and properly filed.

 Maintain accurate trackers for pending issues and follow-ups.

Required Skills

 Hands-on knowledge of Indecab or similar cab/transport management so?ware.

 Good working knowledge of MS Excel.

 Basic knowledge of billing and invoice verifica?on.

 Valuable understanding of cab/transport opera?ons.

 Good communica?on and supplier coordina?on skills.

 Strong follow-up and problem-solving ability.

 Good numerical and analy?cal skills.

 A?en?on to detail and accuracy.

 Ability to work under pressure and meet deadlines.

Excel Skills Preferred

 VLOOKUP / XLOOKUP

 Pivot Tables

 SUMIF / COUNTIF

 Filters and Sor?ng

 Basic Excel repor?ng and data analysis

Educational Qualification

Minimum: 12th Pass

Preferred: Graduate in any discipline.

Experience

 2+ years of relevant experience in transport operations, corporate cab services, billing, MIS, vendor coordination, or a similar role.

 Experience in Indecab software will be an added advantage.

📌 Executive – SD - Fleet Management (Gurugram)
🏢 Expatria -Mobility Redefined
📍 Gurugram