COMPANY ADDRESS: 97, ANDUL ROAD, GKW COMPOUND, HOWRAH-711103

WORK1ING DAYS & WORKING HOURS: MONDAY TO SATURDAY, TIME- 9:30 AM TO 6:30 PM

DEPARTMENT: ADMIN & FACILITIES

POSITION TITLE: EXECUTIVE ASSISTANT

NUMBER OF POSITIONS

JOB SUMMARY

The Executive Assistant (EA) provides high-level administrative support to the executive team, ensuring efficient management of schedules, communication, and operations. This role requires strong organizational skills, discretion, and the ability to manage multiple tasks and stakeholders in a energetic environment.

KEY RESPONSIBILITIES

- Manage and maintain the executives daily calendar, appointments, meetings, and schedules.
- Coordinate meetings, conferences, and business events, including preparation of agendas, meeting minutes, and follow-up actions.
- Screen and manage incoming calls, emails, enquiries, and correspondence in a professional and timely manner.
- Draft, review, and respond to emails and official communications on behalf of the executive.
- Maintain strict confidentiality regarding sensitive business, employee, and organizational information.
- Prepare reports, presentations, MIS, and other documents as required by the executive.




- Coordinate effectively with internal departments and maintain organized confidential employee records and important business documents.
- Liaise with the HR Department regarding employee-related documentation and other requirements.
- Track pending tasks and ensure timely follow-up.
- Maintain accurate databases, contact lists, records, and filing systems.
- Track pending tasks, commitments, and action points to ensure timely follow-up and completion.
- Assist in coordinating travel arrangements, accommodation, transportation, and travel itineraries as required.
- Prepare meeting materials and ensure all necessary documents are available in advance.
- Handle routine administrative responsibilities and provide day-to-day operational support to the executive.
- Maintain professional relationships with senior management, employees, clients, and external stakeholders.
- Perform additional administrative, coordination, and operational responsibilities as assigned by the executive.

KEY SKILLS AND COMPETENCIES

- Strong organizational and multitasking skills.
- Excellent verbal and written communication.
- Proficiency in Google Workspace (Calendar, Docs, Sheets), Microsoft Office Suite.
- Time management and ability to prioritize tasks independently.

📌 Executive Assistant To Director- Andul (Howrah)
🏢 Genius Consultants
📍 Howrah