Executive Assistant to Director Business Coordination & Administration.

Experience: - 8+ Years in in a manufacturing environment, preferably from FMCG, hygiene products, diapers, personal care, consumer products, or a related manufacturing industry.

Qualification: - MBA / Postgraduate in Management or relevant discipline.

Notice Period: - Immediate or less than 30 days will be Preferred.

Job Key Skills & Competencies (Mandatory): -

- 7 to 8 years of relevant experience, preferably supporting a Director, MD, CEO, Group President, or senior management.
- Strong administrative and business process management skills.
- Excellent written and verbal communication skills.
- Very strong MS Excel and PowerPoint skills.
- Good understanding of MIS, dashboards, reporting, presentations, and business documentation.
- Knowledge of AI tools and modules is required.
- SAP / ERP exposure will be an added advantage.
- Excellent organizational, coordination, multitasking, and time-management skills.
- Strong attention to detail and process orientation.
- Ability to work independently with minimal instructions.
- Strong analytical and problem-solving capabilities.
- Ability to manage confidential and sensitive information with discretion.
- Strong follow-up skills and ability to work effectively with senior stakeholders.
- Pleasant and professional personality, solid business etiquette, integrity, and sound business ethics.
- High level of ownership, accountability, professionalism, and maturity.

Job Key Roles & Responsibilities: - Executive & Secretarial Support:-

- Provide comprehensive executive and secretarial assistance to the Director.
- Manage the Director's calendar, appointments, meetings, travel arrangements, and schedules.
- Coordinate meetings, interviews, appointments, client visits, and business events.
- Prepare meeting agendas, presentations, reports,



correspondence, and other business documents.
- Record and maintain Minutes of Meetings (MOM) and ensure timely follow-up on action points and decisions.
- Maintain confidentiality of sensitive business, financial, operational, and management information.
- Manage visitors and coordinate with relevant teams for senior management and client visits.

Administrative & Office Coordination:-

- Handle office administrative activities related to the Director's office.
- Coordinate events, meetings, conferences, and important business engagements.
- Coordinate with vendors and service providers for administrative requirements.
- Support facilities and general administrative processes wherever required.
- Maintain proper records, documents, trackers, and executive-level files.
- Ensure smooth and timely completion of administrative activities with minimum supervision.

Business Coordination & Management Support:-

- Coordinate with senior management and various departments including Production, Operations, Sales, Finance, HR, Procurement, Supply Chain, Quality, and Administration.
- Follow up on key business decisions, assignments, projects, and management directives.
- Track multiple projects and ensure timely completion of assigned activities.
- Prepare management reports, MIS, dashboards, business updates, and performance summaries.
- Consolidate information from different departments for management review.




- Assist the Director in monitoring business priorities, KPIs, projects, and important deadlines.
- Independently manage tasks and responsibilities with minimal instructions.

Reporting, Excel & Presentation: -

- Generate detailed reports, dashboards, MIS, trackers, and management summaries.
- Prepare high-quality PowerPoint presentations for business reviews, meetings, and management discussions.
- Demonstrate very strong proficiency in MS Excel, including data analysis, reporting, trackers, and dashboards.
- Ensure accuracy, attention to detail, and proper documentation in all reports and presentations.

AI Tools & Technology:-

- Use AI tools and AI-enabled modules to improve productivity, research, reporting, presentations, data analysis, documentation, and business communication.
- Identify opportunities to streamline and automate repetitive administrative and reporting activities using technology and AI tools.
- Stay updated with relevant AI and digital productivity tools.

ERP / SAP:-

- Working knowledge of ERP systems will be preferred.
- SAP knowledge will be an added advantage, particularly exposure to manufacturing, procurement, inventory, production, supply chain, finance, or business reporting modules.
- Coordinate with relevant departments to obtain and consolidate ERP/SAP-based business information.

Problem Solving & Project Management:-

- Ability to analyse complex business or administrative problems and break them down into smaller, manageable tasks.
- Take ownership of assignments and drive them to completion without constant supervision.
- Demonstrated ability to manage and deliver multiple projects or activities within defined timelines.
- Effectively prioritize tasks and manage competing deadlines.
- Maintain a structured, process-oriented approach to work.

📌 Executive Assistant To Director (Dhar)
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📍 Dhar