Executive Assistant (Operations, Marketing, and Supplier Management)

Role Overview The Executive Assistant will provide comprehensive support across business operations, supplier relationships, inventory and pricing management, client communications, and digital marketing. This hybrid role is essential for streamlining processes, enhancing brand presence, and enabling company growth in the natural stone import and distribution industry.

Key Responsibilities

Inventory & Pricing Management: ⁠

- Track and update inventory of slabs (marble, granite, quartz, tiles etc.) and maintain organized digital photo libraries for all stock.
- ⁠Monitor shipments and deliveries, flag missing/damaged products, and reconcile inventory discrepancies.
- ⁠Maintain accurate and up-to-date pricing sheets, reflecting new supplier quotes and market changes.•⁠ ⁠Prepare detailed, professional client quotes derived from current inventory and cost analysis.

Supplier Relations & Communication:

- Liaise daily with international suppliers in India, Brazil etc to negotiate terms, track orders, and resolve any issues.
- ⁠Coordinate restocking efforts, document supplier performance, and proactively schedule follow-ups for outstanding shipments.
- Organize supplier documents, contracts, and communications for easy access and review.

Client Communications & Administrative Support:

- Draft and send outbound client proposals and quotes, maintaining a record of correspondence and ensuring prompt follow-up.
- Respond to all client emails and inquiries professionally, scheduling meetings and preparing agendas for both internal and external calls.
- Manage executive calendars, book travel, and prepare expense reports.
- ⁠Take minutes during meetings, track action items, and follow up on completion.

Social Media Management:

- Develop and maintain posting calendars for Instagram, Facebook, and LinkedIn, optimizing visuals and copy to showcase inventory, projects, and supplier updates.




- Organize and curate asset libraries of product photos and supplier media, collaborating on marketing campaigns and influencer partnerships.
- Respond to DM inquiries, engage followers, and monitor platform analytics, proposing strategies for increased engagement and brand reach.
- Prepare periodic analytics reports with actionable insights to guide content and audience growth.

Advanced Excel Modeling & Data Analysis:

- Build and update dynamic Excel models for inventory tracking, pricing strategies, margin analysis, and sales forecasting.
- Maintain KPI dashboards, enabling real-time visibility into inventory, supplier performance, and business health.
- ⁠Consolidate cost breakdowns and supplier comparisons using advanced functions (PivotTables, Power Query, Macros, VLOOKUP, etc.), supporting management decision-making.

What We Need:

- Minimum 2 years’ experience in an executive assistant, operations, or supply chain role (stone/building materials or import industry experience preferred)
- Demonstrated expertise in managing social media channels for business, preferably within B2B or luxury sectors.
- High proficiency in Microsoft Excel (advanced functions, automation; Power BI a plus).
- Skilled in organizing photos and digital assets; familiarity with cloud storage, Canva, or Adobe.
- Excellent written and verbal communication skills; detail-oriented and able to multitask across several operational areas.⁠ ⁠
- Experience working directly with international suppliers and clients is a strong asset.

What We Offer:

- Fully remote — work from anywhere in India
- Broad exposure across International Stone Market
- Clear path to grow into a more specialised or Cheif of Staff role
- Fast-moving, cooperative team where your work is seen and matters
- Competitive entry-mid level compensation

⏰ Note on hours: This role requires working Eastern Time Zone hours (approx. 6:00 PM – 3:00 AM IST). Please apply only if you're comfortable with night shifts on a permanent basis.

📌 Executive Assistant (India)
🏢 opaline surfaces
📍 India