We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate should be excellent at managing schedules, coordinating meetings, handling confidential information, following up on action items, and ensuring smooth day-to-day operations for the executive.

Key Responsibilities

- Manage the executive’s calendar, appointments, meetings, and daily schedule.
- Coordinate internal and external meetings, including scheduling, agendas, meeting rooms, and required documents.
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Prepare and manage MIS reports, presentations, meeting notes, and correspondence.
- Take minutes of meetings and maintain a tracker of action items and follow-ups.
- Ensure timely follow-up with various departments on tasks assigned by the executive.
- Manage incoming and outgoing emails, correspondence, and communications as required.
- Handle confidential and sensitive information with a high degree of discretion.
- Coordinate travel arrangements, accommodation, itineraries, and other logistics.
- Assist in preparing presentations, reports, spreadsheets, and business documents.
- Coordinate with senior management, HODs, clients, vendors, consultants, and other stakeholders.
- Maintain organized records,



documents, and files.
- Support the executive in monitoring important deadlines, commitments, and deliverables.
- Coordinate special projects and assignments as directed by senior management.
- Perform general administrative and executive support activities as required.

Required Skills & Competencies
- Excellent verbal and written communication skills.
- Robust organizational and time-management skills.
- Excellent follow-up and coordination abilities.
- Ability to manage multiple priorities and work under pressure.
- Strong interpersonal and stakeholder-management skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
- Good documentation and presentation skills.
- Strong attention to detail.
- Ability to anticipate requirements and work proactively with minimal supervision.

Educational Qualification

- Bachelor’s degree in Business Administration, Management, Commerce, or any relevant discipline.
- Additional certification in Executive Assistance, Office Administration, or Business Management will be an advantage.

Preferred Profile

- Female candidates preferred.
- Candidates with prior experience supporting CXOs, Directors, MDs, Business Heads, or Senior Management will be preferred.

📌 Executive Assistant (Bengaluru)
🏢 Nambiar Builders
📍 Bengaluru