- We are looking for an Event Project Operations Executive to coordinate multiple event projects and ensure that operational deliverables are completed efficiently, on time, and according to client requirements.
Key Responsibilities
- Manage operational activities across multiple event projects.
- Coordinate project requirements between clients, creative, production, and operations teams.
- Prepare project trackers, timelines, checklists, and execution plans.
- Coordinate with vendors for fabrication, printing, branding, AV, dcor, logistics, and manpower.
- Collect and evaluate vendor quotations.
- Assist with BOQs, purchase orders, and work orders.
- Conduct venue inspections and coordinate site requirements.
- Track project budgets, material requirements, and deliverables.
- Supervise event setup and ensure timely execution.
- Coordinate on-ground teams during event days.
- Identify operational risks and coordinate corrective action.
- Ensure quality standards are maintained throughout event execution.
- Coordinate dismantling and project closure.
- Prepare post-event reports and maintain project records.