Documentation & Records

Organization: Achariya Educational Trust

Location: Pondicherry

Department: Central Documentation & Records

Preference: Immediate Joiners

1. Head Documentation & Records

Qualification: LLB

Experience: 8+ years of relevant experience

Key Responsibilities:

- Take overall ownership of documentation and records management for the Education Trust.
- Develop and implement documentation policies, systems, and processes.
- Lead and manage the documentation and records team.
- Handle regulatory, government, and statutory records tracking.
- Coordinate documentation requirements across all institutions and departments.
- Ensure accuracy, confidentiality, proper record retention, and audit readiness.
- Prepare reports for management and support compliance audits.
- Ensure timely submissions, renewals, and statutory documentation.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome. 2. Manager Documentation & Records

Experience: 5+ years of relevant experience

Key Responsibilities:

- Manage day-to-day documentation and records activities.
- Maintain master registers, trackers, and compliance calendars.
- Verify, update, and ensure the validity of all documents.
- Coordinate documentation requirements with departments and institutions.
- Prepare reports and provide documentation support for audits, inspections, and submissions.




- Monitor document renewals and follow up to ensure timely compliance.
- Ensure proper organization and accessibility of physical and digital records.
- Maintain confidentiality and accuracy of institutional records.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome. 3. Executive Documentation & Records

Experience: 2+ years of relevant experience

Key Responsibilities:

- Collect, scan, index, and maintain documents.
- Update records, databases, and trackers.
- Ensure proper filing and organization of physical and digital documents.
- Maintain document registers.
- Support compliance activities and documentation requirements.
- Assist with reporting and data management.
- Support audits, inspections, and document submissions.
- Ensure confidentiality, accuracy, and completeness of records.

Preferred Background: Candidates with a Corporate Secretarial background are also welcome.

Ideal Candidate Profile

- Strong documentation and records-management skills.
- Good organizational and coordination abilities.
- High attention to detail and accuracy.
- Ability to maintain confidentiality of sensitive records.
- Knowledge of compliance, statutory documentation, and audit requirements.
- Positive communication and follow-up skills.
- Proficiency in MS Office/document-management systems is desirable.

Location: Pondicherry Contact (phone hidden).

Email: [email protected]

📌 Documentation and Records (Puducherry)
🏢 Achariya Siksha Mandir
📍 Puducherry