Company: Santram Engineers Pvt. Ltd.

Location: Vatva, Ahmedabad, Gujarat

Department: Dispatch / Logistics / Operations

Experience: 1–4 Years

CTC: As per market standards and experience

About Santram Engineers Pvt. Ltd.

Santram Engineers Pvt. Ltd. is an established industrial engineering products and solutions company dealing in transmission products, gearboxes, geared motors, electric motors, couplings, brakes, bearings and other industrial products.

Job Overview

We are looking for a Dispatch Coordinator/Executive to manage and coordinate day-to-day dispatch activities from our Vatva, Ahmedabad location. The role will involve coordinating with the Sales, Stores, Accounts and Dispatch teams, as well as transporters and customers, to ensure timely and accurate delivery of materials.

Key Responsibilities

- Coordinate daily dispatches as per confirmed orders and delivery schedules.
- Coordinate with the Stores/Warehouse team to ensure material readiness.
- Verify material quantity, packing, labeling and dispatch instructions before shipment.
- Coordinate with the Accounts team for invoices and required dispatch documents.
- Prepare and coordinate documents such as invoices, delivery challans, e-way bills, packing lists, LR/transport documents and gate passes, as applicable.
- Arrange and coordinate transporters, courier services and pickup schedules.
- Maintain dispatch records and update shipment details in ERP/CRM or company systems.
- Track shipments and follow up with transporters regarding pickup, delivery status and POD.
- Coordinate with the Sales team regarding customer delivery requirements and dispatch priorities.




- Respond to customer queries related to dispatch and delivery status.
- Maintain records of PODs, transporter details, freight and dispatch-related documents.
- Coordinate in case of shortages, damages, returns or delivery-related issues.
- Prepare daily/weekly dispatch reports and pending dispatch MIS.
- Ensure dispatches are made accurately as per customer orders and company instructions.
- Coordinate effectively with Sales, Stores, Accounts, Service and other internal teams.

Requirements

- Graduate in any discipline; candidates with a background in Logistics, Commerce or Supply Chain will be preferred.
- 1–4 years of experience in dispatch, logistics, order processing or similar coordination roles.
- Experience in an industrial, engineering or trading company will be an advantage.
- Valuable knowledge of MS Excel and MS Office.
- Familiarity with ERP/CRM systems is preferred.
- Knowledge of GST invoices, e-way bills and transport documentation will be an advantage.
- Strong coordination, follow-up and organizational skills.
- Good communication and interpersonal skills.
- Attention to detail and ability to manage multiple dispatches simultaneously.
- Ability to work effectively within deadlines.

Preferred Experience

- Industrial / engineering product dispatch
- Transporter and courier coordination
- GST and e-way bill documentation
- Dispatch MIS and Excel reporting
- Warehouse / Stores coordination

How to Apply Interested candidates can share their updated CV at:

[email protected] or (phone hidden)

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits

- Leave encashment
- Life insurance
- Paid time off

Work Location: In person

📌 Dispatch Executive (Vatva)
🏢 Santram Engineers
📍 Vatva