Job Title: Dispatch Executive (M/F)

Experience: 2-4 years of experience in a dispatch, logistics, or warehouse operations role, preferably within a trading, distribution, or manufacturing environment.

Qualification: Bachelor's degree or Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.

Work Location: Makarpura GIDC, Vadodara.

Skills: Material inward/outward, billing, coordination with transporter etc. Graduate with 2/3 years experience.

Knowledge

o Robust understanding of dispatch procedures, inventory management, and logistics operations.

o Familiarity with various transportation modes and carrier services.

o Knowledge of relevant documentation (invoices, E-way bills, challans, etc.) and regulatory compliance.

Skills

o Excellent organizational and time management skills with the ability to prioritize multiple tasks.

o High attention to detail and accuracy.

o Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

o Experience with ERP/inventory management software (e.g., Tally, SAP, customized systems) is a plus.

o Strong communication (written and verbal) and interpersonal skills.

o Problem-solving ability and a proactive approach.

o Ability to work independently and as part of a team.

Key Responsibilities

Order Processing & Preparation:

o Receive and review sales orders and delivery schedules from the sales team.

o Verify stock availability for outgoing orders and coordinate with the inventory team for any discrepancies.

o Generate picking lists and ensure accurate picking of products according to order specifications.

o Supervise and assist with the proper packing and labeling of goods, ensuring they are secure for transit.

o Prepare necessary despatch documentation, including invoices, delivery challans, packing lists, E-way bills (if applicable), and any other statutory documents.





Logistics & Transportation Coordination:

o Coordinate with internal and external transporters/courier services for timely vehicle arrangements based on delivery requirements and routes.

o Negotiate freight charges and ensure cost-effective transportation solutions.

o Track and monitor shipments from dispatch to delivery, providing updates to relevant stakeholders.

o Address and resolve any issues related to transit delays, damages, or discrepancies in coordination with transporters and customers.

Documentation & Record Keeping:

o Maintain accurate and up-to-date records of all dispatched goods, including quantities, destinations, and transportation details.

o Ensure all dispatch-related documents are properly filed and easily retrievable for auditing purposes.

o Generate daily/weekly/monthly dispatch reports for management review.

o Comply with all legal and regulatory requirements related to goods movement and documentation.

Warehouse & Inventory Coordination (as applicable):

o Collaborate closely with warehouse staff to ensure efficient movement of goods from storage to the dispatch area.

o Assist in periodic stock counts and reconciliation to maintain inventory accuracy.

o Ensure the dispatch area is organized, clean, and adheres to safety standards.

Customer & Internal Communication:

o Communicate effectively with sales, accounts, warehouse, and customer service teams regarding order status, delivery schedules, and any potential issues.

o Provide customers with delivery updates and resolve delivery-related queries or complaints professionally.

Problem Solving & Continuous Improvement:

o Identify and implement improvements in the dispatch process to enhance efficiency, reduce costs, and improve customer satisfaction.

o Address any issues or discrepancies that arise during the dispatch process promptly and effectively.

📌 Dispatch Executive (Vadodara)
🏢 Acedynamiz Solution
📍 Vadodara