Role Purpose:

To manage the complete project billing, certification, invoicing and project accounting cycle, ensuring accurate and timely billing based on actual project progress and contractual terms. The role will work closely with Project, Commercial/QS, Procurement, Site and Finance teams to identify billing gaps, variations, unbilled costs, retention, advances and other project billing risks.

Role Description:

1. Project Billing & RA Bills:

- Prepare Running Account (RA) Bills based on approved BOQ, Work Orders, contracts and actual project progress.
- Verify quantities, rates, previous billing, cumulative quantities and contractual terms before submission.
- Coordinate for bill certification/approval and ensure accurate invoicing thereafter.
- Ensure billing is completed within contractual and internal timelines.
- Maintain complete supporting documentation for all bills.

2. Project Reconciliation

- Reconcile BOQ vs. Executed Quantity vs. Certified Quantity vs. Billed Quantity.
- Track contract/work order value, cumulative billing and balance-to-bill.
- Identify completed work pending certification or invoicing.
- Ensure billing remains within approved contractual limits unless appropriately approved.

3. Variation / Extra Work

- Maintain a Variation / Change Order Register for each project.
- Track additional works, deviations and scope changes.
- Coordinate with Project/Commercial teams for necessary approvals.
- Ensure approved variations are incorporated into billing on time.
- Highlight completed but unapproved extra work and potential revenue exposure.

4. Project MIS & Reporting

- Prepare project-wise MIS covering:
- Contract / Work Order Value
- Monthly & Cumulative Billing
- Certified vs. Uncertified Bills

- Variation / Change Orders

- Retention

- Advances
- Balance-to-Bill

- Unbilled Work

Daily Responsibilities:

- Review project billing status and upcoming billing milestones.
- Collect measurements and billing inputs from Project/Site teams.




- Prepare and verify RA Bills and invoices.
- Check BOQ, quantities, rates and previous billing.
- Update billing and variation trackers.
- Resolve billing-related queries with relevant stakeholders.
- Identify work completed but pending billing/certification.

Weekly Responsibilities:

- Review unbilled work and billing pipeline.
- Update variation/change-order status.
- Coordinate with Project/Commercial teams on billing bottlenecks.
- Escalate major billing risks to the Finance Manager.

Monthly Responsibilities:

- Complete project-wise billing reconciliation.
- Reconcile BOQ, executed work, certification and billing.
- Ensure timely month-end project billing closure.
- Provide accurate project billing MIS and outstanding billing inputs to Finance.

Experience & Technical Skills:

- 5 years of relevant experience in Project Billing / Project Accounts / RA Billing, preferably in Construction, Interiors, Fit-out, Real Estate or related project-based industries.
- Hands-on experience in RA Billing, BOQ reconciliation, measurement verification, certification and project invoicing.
- Strong understanding of variations/change orders, retention, advances, deductions and balance-to-bill.
- Experience in tracking unbilled work, billing milestones and project revenue exposure.
- Good working knowledge of MS Excel and project billing/MIS trackers.
- Ability to interpret BOQs, Work Orders, contracts and commercial terms.
- Solid coordination skills with Project, QS/Commercial, Procurement, Site and Finance teams.

Ideal Candidate Fit:

- Someone who is hands-on with project billing rather than purely transactional accounting.
- Strong attention to detail with the ability to identify quantity, rate, certification and billing discrepancies.
- Comfortable working with multiple projects and tight billing deadlines.
- Commercially aware and proactive in identifying billing leakages, unbilled revenue and project risks.
- Good communication, follow-up and stakeholder management skills.
- Ability to independently manage project billing trackers and provide clear MIS to management.

📌 Billing Specialist (Mumbai)
🏢 UrbanWrk
📍 Mumbai