Role & responsibilities

Key Responsibilities

1. Billing &
- Invoicing

- Prepare sales invoices, delivery challans and related billing documents.

- Generate invoices based on approved sales orders and dispatch details.

- Verify product, quantity, rate, discount, tax and customer details before billing.

- Ensure timely and accurate billing for primary and secondary sales, as applicable.

- Process credit notes, debit notes and other billing adjustments after proper approval.

- Ensure correct application of GST, HSN codes and applicable tax rates.

1. Sales &
- Dispatch Coordination

- Coordinate with Sales, Warehouse and Dispatch teams for daily billing requirements.

- Verify dispatch quantities against sales orders and approved documents.

- Resolve billing-related discrepancies with concerned departments.

- Monitor pending orders and ensure timely invoice generation.

- Support smooth coordination between billing and logistics operations.

1. Accounts &
- Documentation

- Maintain proper records of invoices, credit notes, debit notes and supporting documents.





- Assist the Accounts team in reconciliation of sales and billing data.

- Maintain customer-wise billing records and documentation.

- Provide billing details and reports required for month-end closing.

- Ensure proper filing and retrieval of billing documents.

1. MIS &
- Reporting

- Prepare daily/monthly billing reports.

- Maintain customer-wise and product-wise sales/billing data.

- Prepare pending billing and dispatch reports.

- Support management with billing-related MIS and analysis.

- Ensure accuracy of billing data in ERP/software and Excel.

1. Compliance &
- Controls

- Ensure billing is carried out as per company policies and statutory requirements.

- Verify GST details, customer master data and applicable tax information.

- Maintain confidentiality and accuracy of financial and customer information.

- Support internal and external audits by providing required billing documents.

📌 Billing Executive (Surat)
🏢 Sosyo Hajoori
📍 Surat