Company Name: VARITE India Private Limited

About The Client

Client is a Japanese multinational conglomerate specializing in power systems, social infrastructure, electronic devices, digital solutions, and more, with a diverse product range including medical equipment, semiconductors, and industrial systems. Founded in 1875 and formally incorporated in 1939, Toshiba has evolved from its origins in electronics and electrical manufacturing to become a global leader in innovative technology and systems across numerous sectors. About The Job:

- To manage end-to-end domestic and international travel arrangements for employees, ensuring cost-effective, compliant, and seamless travel operations while delivering a high level of employee support and vendor management.

Essential Job Functions:

Travel Management

- Coordinate domestic and international travel bookings, including air tickets, hotel accommodations, airport transfers, rail & bus tickets.
- Ensure timely travel arrangements in accordance with company travel policies.
- Manage travel requests, approvals, itineraries, and travel-related documentation.
- Provide travel advisory support, including visa requirements, immigration regulations, and country-specific travel guidelines.
- Handle urgent travel changes, cancellations, and rescheduling requests.
- Manage international travel Sim cards
- Manage Travel insurance.

Visa & Immigration Support
- Coordinate visa application processes for business travelers.
- Liaise with embassies, consulates, visa agencies, and travel partners.
- Maintain records of visa validity, passport renewals, and supporting travel documents.
- Assist employees with travel-related compliance requirements.

Vendor Management
- Manage relationships with travel management companies (TMCs), airlines, hotels, and visa service providers.
- Negotiate competitive rates and service agreements with vendors.




- Monitor vendor performance and ensure service-level compliance.
- Resolve travel-related escalations and service issues.

Cost Control & Reporting
- Monitor travel expenditures and ensure adherence to approved budgets.
- Analyze travel spending trends and identify cost-saving opportunities.
- Prepare monthly travel reports, MIS dashboards, and management summaries.
- Verify travel invoices and coordinate with Finance for timely payments and reconciliations.

Employee Support
- Act as the primary point of contact for travel-related queries.
- Provide travelers with complete itineraries, travel policies, and emergency contact information.
- Support senior leadership and business-critical travel requirements.

Compliance & Documentation
- Ensure compliance with company travel policies and statutory requirements.
- Maintain accurate travel records and travel management databases.
- Support audits by providing travel-related documentation and reports.

Qualifications:

Required Qualifications

- Bachelor's Degree.
- Certification in Travel & Tourism Management will be an added advantage.

Experience
- 10+ years of experience in corporate travel administration or travel management.
- Experience handling international travel, visa processing, and vendor coordination.
- Exposure to travel management systems and online booking platforms.

Key Skills & Competencies
- Knowledge of domestic and international travel processes.
- Expertise in visa and immigration procedures.
- Strong vendor management and negotiation skills.




- Excellent communication and stakeholder management abilities.
- Good analytical and reporting skills.
- Proficiency in Microsoft Office applications, particularly Excel and Power BI (preferred).
- Ability to handle multiple priorities and work under tight timelines.
- Solid problem-solving and customer service orientation

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India – VARITE.

Unlock Rewards: Refer Candidates and Earn.

If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the preferred candidate completes a three-month assignment with VARITE.

Experience Level Bonus Referral:

0-2 years INR 5,000 2-6 years INR 7,500 6+ years INR 10,000

About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:

VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

📌 Associate Lead – Admin (Bengaluru)
🏢 VARITE
📍 Bengaluru