Assistant Manager Administration

Location: Chennai

Experience: 3–7 Years

Employment Type: Full-time

Job Summary

We are looking for an experienced Assistant Manager – Administration to manage day-to-day administrative activities, office facilities, vendors, employee support services, and overall workplace operations. The candidate should have strong coordination, communication, and problem-solving skills.

Key Responsibilities

- Manage day-to-day office administration and facility operations.
- Coordinate housekeeping, security, maintenance, transport, pantry and other facility services.
- Manage and monitor vendor and service provider performance.
- Handle office infrastructure, assets, furniture, equipment and maintenance requirements.
- Maintain records of administrative expenses, invoices, purchase orders and vendor bills.
- Coordinate with vendors for AMC, repairs, maintenance and service requirements.
- Ensure proper maintenance of office premises and workplace facilities.
- Monitor security and safety arrangements and ensure compliance with company policies.
- Manage stationery, office supplies and inventory.
- Coordinate employee transportation and other administrative support services.
- Support new employee joining arrangements, seating allocation and basic facility requirements.
- Organize meetings, events,



employee engagement activities and official functions.
- Coordinate with HR, Finance, IT, Security and other departments for administrative requirements.
- Prepare regular administrative reports and MIS.
- Identify opportunities for cost optimization and process improvement.
- Ensure compliance with company policies, statutory requirements and workplace safety standards.
- Handle employee queries related to administrative and facility matters.
- Take ownership of urgent administrative issues and ensure timely resolution.

Required Skills

- Strong administration and facility management skills.
- Good verbal and written communication.
- Vendor management and negotiation skills.
- Good knowledge of MS Office, especially Excel and Word.
- Solid coordination and follow-up skills.
- Ability to manage multiple tasks and priorities.
- Good interpersonal and problem-solving skills.
- Ability to work independently and handle pressure.

Qualification Any Graduate / MBA in HR, Administration, Operations or a related field preferred.

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Key Competencies: Administration | Facility Management | Vendor Management | Procurement Coordination | Asset Management | Employee Support | MIS | Cost Control | Compliance | Office Operations

📌 Assistant Manager - Admin (Chennai)
🏢 Hitachi Cash Management Services
📍 Chennai