Accounts Payable OfficerJob Description

Job Title: Accounts Payable Specialist

Department: Finance / Accounting

Reports To: Accounting Manager / Controller

Job Type: Full-time

Position Summary

We are seeking a precise and reliable Accounts Payable Specialist to manage our vendor payments, invoice processing, and financial disbursement workflow. In this role, you will maintain strong vendor relationships, conduct 3-way matching, ensure proper GL coding, and optimize cash outflows while enforcing internal financial controls.

Key ResponsibilitiesInvoice Processing & 3-Way Matching

- Receive, review, and enter vendor invoices, bills, and check requests with high accuracy.
- Perform 3-way matching by verifying invoices against Purchase Orders (POs) and receiving documents.
- Route invoices to appropriate department managers for review and sign-off.
- Assign accurate general ledger (GL) account codes and cost centres to all transactions.

Disbursements & Cash Flow Management
- Schedule, prepare, and execute payment runs via ACH, wire transfers, check, or corporate credit card.
- Take advantage of early payment discounts when applicable while optimizing payment timing.
- Maintain vendor payment schedules and manage payment hold requests when disputes arise.

Vendor Management & Communication
- Maintain accurate, up-to-date vendor profiles, including W-9 forms, bank payment details, and tax IDs.
- Act as the primary point of contact for vendor inquiries regarding payment status and invoice discrepancies.
- Reconcile monthly vendor statements against internal accounting records to resolve missing bills.

Expense Reporting & Compliance
- Review and audit employee expense reports for policy compliance and proper receipts.
- Assist in year-end 1099/1096 tax form preparation and distribution.
- Support month-end closing processes, including month-end AP accruals and reconciliation of AP sub-ledger to the general ledger.





Required Skills & Qualifications Education: Bachelor’s degree in Accounting, Finance, or Business Administration preferred.

Experience: 2–4 years of experience in accounts payable, general bookkeeping, or accounting.

Software Proficiency:

- Proficiency in accounting ERP platforms (SAP & Tally)
- Good working knowledge of Microsoft Excel (data filtering, formulas, reconciliation sheets).

Core Competencies:

- High level of attention to detail and accuracy to prevent duplicate payments or fraud.
- Strong organizational and time-management skills to consistently meet payment deadlines.
- Professional communication skills for effective vendor coordination and internal communication.

Benefits
- Cell phone reimbursement

Accounts Receivable OfficerJob Description Job Title: Accounts Receivable Specialist

Department: Finance / Accounting

Reports To: Accounting Manager / Controller

Job Type: Full-time

Position Summary

We are seeking a detailed-oriented and proactive Accounts Receivable Specialist to oversee our billing and collections process. In this role, you will be responsible for issuing accurate invoices, tracking incoming payments, resolving billing discrepancies, and securing outstanding balances while providing exceptional service to internal and external stakeholders.

Key ResponsibilitiesInvoicing & Billing

- Generate and distribute daily, weekly, or monthly customer invoices with accuracy and speed.
- Verify billing details against sales orders, contracts, or service agreements.




- Maintain organized digital records of all client billing and payment transactions.

Cash Application & Reconciliation
- Process, post, and reconcile daily incoming payments (checks, ACH, wire transfers, credit cards).
- Match incoming funds with corresponding outstanding invoices in the ERP system.
- Perform daily or monthly bank reconciliations for accounts receivable accounts.

Collections & Credit Management
- Monitor aging reports (AR Aging) to identify overdue or unpaid accounts.
- Conduct courteous and skilled collection calls/emails to follow up on late payments.
- Set up structured payment plans for past-due accounts in coordination with management.
- Assess creditworthiness of new and existing clients when required.

Discrepancy Resolution & Support
- Research and resolve client invoice disputes, billing short-payments, and unapplied cash.
- Issue credit memos, debits, or adjustments with appropriate management approval.
- Serve as the primary point of contact for customer billing inquiries.
- Assist with month-end financial closing activities and audit preparation.

Required Skills & Qualifications Education: High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.

Experience: 2–4 years of experience in accounts receivable, general accounting, or collections.

Software Proficiency:

- Hands-on experience with accounting software/ERPs – SAP
- Strong proficiency in Microsoft Excel (Pivot tables, VLOOKUPs/XLOOKUPs, data formatting).

Core Competencies:

- Exceptional attention to detail and accuracy with financial data.
- Strong communication and phone negotiation skills.
- Ability to handle sensitive customer interactions with diplomacy and professionalism.

Benefits
- Cell phone reimbursement

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 AP and AR Executive (Vasai-Virar)
🏢 ConTeTra Private
📍 Vasai-Virar