Role : Analyst - Office Management & Administration

Location : Hinjewadi, Pune

Mode of Working : 5 days from office

Shift : UK Shift(1-10pm)

Office Management & Reception

- Handling reception duties: Including managing incoming/outgoing calls, greeting and directing visitors, and coordinating candidate interviews.
- Managing visitor & Vendor's entry and exit processes: Ensuring security protocols are followed.(Main gate entry information, register entry, Visitor & Employees access etc)
- Office rounds for Housekeeping, Pantry operations, maintenance & upkeep: Managing Third Party Facility team , supervision on the quality of work, following AMC schedule for visits, reporting and following up on necessary repairs and general office upkeep.
- Managing the first aid box and ensuring its contents are always stocked and up-to-date .
- Courier management of documents, hardware , including logging, dispatching, and tracking all inbound and outbound shipments with security teams assistance
- Overseeing stationery and Pantry stock, including managing inventory and recording daily utilization entries
- Coordinating boardroom and meeting room bookings, managing schedules and ensuring rooms are set up as required.




- Handing over welcome kits to new hires in the Pune office as per new joiners details provided by HR team.

Coordination & Tracking

- Coordination with Embassy BMS for facility management requirements such as car parking, Guests and vendor entries.
- Attendance tracking for security, Pantry and housekeeping manpower, along with regular employees physical attendance tracking .
- Liaising with the Mumbai Office to support local execution of centrally managed critical operations.
- Uber activations for female employees
- Biometric enrollment for new joiners
- Full and Final settlement (F&F;) process for exits
- Medical insurance administration
- Annual Maintenance Contract Renewals
- Stay & Car hire bookings
- Ordering of Pantry, stationery & Housekeeping materials.

Required Skills :

- Proven experience in an administrative or office management role, preferably in a corporate environment (at least 2 years)
- Positive communication and interpersonal skills (verbal and written).
- Strong organizational and time-management abilities. multitasker.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- A proactive attitude
- Male candidates preferred

📌 Analyst - Administration & Office Management (Pune)
🏢 Gravitas Technology
📍 Pune