Company Name: VARITE India Private Limited

About The Client

An American multinational computer software company incorporated in Delaware and headquartered in San Jose, California. They specialize in software for creating and publishing a wide range of content, including graphics, photography, illustration, animation, multimedia/video, motion pictures, and print. About The Job:

- We are seeking an experienced and motivated Executive Assistant to support Adobe’s Senior Engineering Leaders of Digital Experience (DX) India.
- In this role, you should expect to work with senior executives, members of the Engineering Leadership Team, and executive assistants across the company.
- The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities.
- This role reports directly to the Engineering Head, Adobe Experience Platform, India based in Bangalore.
- This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature.
- This person should feel comfortable working across time zones and geographies.
- The DX Engineering leaderships are based out of Bangalore and Noida.
- This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen.

Essential Job Functions:

- Calendar management - coordinate all meetings for the Engineering Leaders, DX India but not limited to team meetings, offsite meetings, board and committee meetings, customer speaking engagements and meetings with internal business partners across global time zones.
- Administrative liaison to the Digital Experience Leadership Team.
- The candidate will both understand the nuances of customer etiquette as well as how to handle customers and internal Adobe Executives.
- Travel planning & support -- domestic & international.
- Schedule and help produce team and customer facing meetings including all details (hotel, transportation, meals, meeting/session coordination) for quarterly meetings which may be hosted in different Adobe locations (you may be asked to attend as well).




- Project Management skills as well as prioritizing work and balancing several work streams at a time.
- Process invoices, purchase orders, and business expense reimbursement requests.
- Partner closely with the other organizations in preparation for meetings.
- Coordinate assistance with office space and equipment.
- Responsible for maintaining organization distribution lists and organization charts, including auditing information in the corporate system.
- Providing backup administrative support for other members of the engineering team.
- Assists in coordinating and communicating about organization-wide engagement and social events.
- Supports and owns specialist projects on an as-needed basis.

Qualifications:

Requirements & Needed Skills

- Bachelor’s Degree or equivalent work experience.
- Minimum of 5 years of experience as an Executive Assistant.
- Professional, completely discrete and able to work with highly confidential matters.
- Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
- Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.
- Sense of humour, and appreciating a sense of humour, required.
- Great teammate with robust interpersonal skills and partners well, develops and preserves positive relationships across the organization.
- Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed.
- Demonstrates strong judgment, emotional intelligence, and integrity.
- Remains calm under pressure with strong executive presence.
- Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
- Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).




- Experience with Concur a plus.
- Experience in corporate events or coordinating internal events a plus.

Preferred and Highlighted
- Strong experience in managing multiple stakeholders and complex calendar coordination.
- Minimum 5-7 years of experience with a proven track record as an Executive Assistant.
- This role includes both executive and team support, with a strong focus on calendar management and scheduling.
- Responsible for team purchasing activities, including raising purchase requisitions (PRs) and invoice processing.
- Experience with Concur expense management, purchase and expense filing.
- Coordination and execution of employee engagement and morale-building activities..

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India – VARITE.

Unlock Rewards: Refer Candidates and Earn.

If you're not available or interested in this prospect, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE.

Experience Level Bonus Referral: 0-2 years INR 5,000 2-6 years INR 7,500 6+ years INR 10,000

About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Equal Opportunity Employer:

VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

📌 Administrative Assistant III (Noida)
🏢 VARITE
📍 Noida