Role & responsibilities

We are looking for a skilled HR Admin Executive to oversee travel arrangements, office administration, vendor management, and employee engagement activities, ensuring seamless office operations and effective HR support.

Key Responsibilities

1. Administrative Responsibilities

Travel & Accommodation Management:
- Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.
- Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.
- Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related

requirements.
- Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating

renewals.
1. Employee Engagement & Event Management

- Maintain the employee Birthday and Anniversary Calendar.
- Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).
- Assist in arranging offsite and onsite events for team-building activities.
- Plan and execute R&R; (Rewards & Recognition) celebrations and prepare event analysis reports.

1. Vendor Management

- Handle vendor onboarding,



ensuring contracts are in place for logistics such as lunch arrangements, welcome

kits, and office supplies.
- Coordinate with third-party vendors for office maintenance and supplies.

1. Day-to-Day Office Administration

- Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance,

and general upkeep.
- Oversee office logistics, including couriers, shipments, and other deliveries.

1. Branch Office Visits

- Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.

Preferred candidate profile

Experience

- 2-6 years (preferred in HR and administrative roles).

Skills
- Robust communication skills, both written and verbal.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).
- Familiarity with HRMS systems and administrative tools.
- Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Educational Background
- Bachelor's degree in Business Administration, Human Resources, or a related field.

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