About the Role

Luba Marine Survey Pte Ltd is looking for a Office Admin Manager to coordinate the day-to-day operational side of our survey jobs. This is a remote, coordination-heavy role suited to someone who is organized, responsive, and comfortable managing multiple moving parts - freelancers, clients, agents, and travel logistics - at the same time.

Key Responsibilities

- Coordinate with freelance surveyors to assign, schedule, and follow up on jobs
- Liaise with clients to confirm survey requirements, timelines, and job status updates
- Coordinate with agents (port agents, local representatives, etc.) to ensure smooth on-the-ground execution of each job
- Work with travel agents to arrange surveyor travel - flights, accommodation, and logistics - for jobs requiring on-site attendance
- Track job progress end-to-end and proactively resolve scheduling conflicts or delays
- Maintain clear, organized records of ongoing and completed jobs




- Act as the central point of contact ensuring all parties (freelancers, clients, agents) stay aligned and jobs run smoothly

Requirements

- 2-6 years experience in office management, operations coordination, or a similar logistics/coordination role
- Solid communication skills - comfortable coordinating with multiple external parties simultaneously, able to make formal small talk.
- Highly organized, with the ability to juggle several active jobs at once
- Experience with remote/distributed teams preferred
- Marine, shipping, or survey industry experience is a plus but not required

What We're Looking For

Someone reliable and proactive who can own the coordination process without needing close supervision - someone who keeps jobs moving and catches problems before they become delays.

📌 Admin Manager (India)
🏢 Luba Marine Survey
📍 India