Position title: Admin Executive

Functional supervisor: Sr. Manager

Industry type: Maritime

Qualification: B.Com

Location: Mumbai (Belapur)

Experience : 2-3 Years

Position Summary

Responsible for smooth day-to-day administration, office facilities, travel arrangements, petty cash, housekeeping, and vendor coordination.

Key Responsibilities

- Manage daily office administration, stationery, pantry, courier, and facility requirements.
- Handle petty cash, including payments, vouchers, bills, reconciliation, and records.
- Manage travel arrangements including flights, trains, buses, cabs, and hotel bookings; handle cancellations and rescheduling.
- Supervise housekeeping and ensure office cleanliness, hygiene, and availability of consumables.
- Manage and coordinate with vendors for housekeeping, maintenance, stationery, travel, pantry, security, etc.
- Obtain quotations, negotiate rates, verify invoices, and ensure timely vendor payments.
- Coordinate office maintenance, repairs, AMC, pest control,



and other facility-related activities.
- Maintain administrative records, invoices, contracts, travel records, and MIS reports.
- Coordinate with HR, Finance, Procurement, and other departments for administrative requirements.

Required Skills

- Strong administrative and office management skills.
- Experience in petty cash and expense management.
- Good knowledge of travel and hotel bookings.
- Strong vendor, housekeeping, and facility coordination skills.
- Good planning, coordination, and problem-solving abilities.
- Proficiency in MS Word, Excel, and PowerPoint.
- Excellent English communication and interpersonal skills.
- Well-organized, responsible, and detail-oriented.
- Ability to multitask and work independently.

Pay: ₹350,000.00 - ₹450,000.00 per year

Perks

- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

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