Location: Pune

Experience: 2-5 years

Employment Type: Full-time

Role Summary

We are looking for a proactive and responsible Admin Executive to manage day-to-day office administration and ensure smooth workplace operations. The role requires someone who is hands-on, organized, responsive, and comfortable taking ownership of administrative tasks in a fast-paced environment.

Key Responsibilities

- Manage day-to-day office administration and ensure smooth functioning of the workplace.
- Coordinate with vendors for housekeeping, maintenance, repairs, pantry, stationery and other office requirements.
- Supervise housekeeping and support staff and ensure tasks are completed on time.
- Maintain office supplies, consumables, assets and inventory records.
- Coordinate procurement and follow up with vendors for quotations, deliveries and invoices.
- Maintain records of AMCs, repairs, maintenance schedules and office-related documentation.
- Handle courier, dispatch, visitor management and general office coordination.
- Coordinate employee travel, accommodation and local transportation whenever required.
- Support meeting, event and internal activity arrangements.
- Track administrative expenses, bills and supporting documents and coordinate with the Finance team.




- Support employee onboarding/offboarding activities related to workspace, assets and administrative requirements.
- Ensure office cleanliness, safety, discipline and readiness at all times.
- Identify day-to-day operational issues proactively and ensure timely closure.
- Support HR and other teams with administrative requirements as needed.

Must-Have Skills

- Strong ownership and execution mindset.
- Good communication and interpersonal skills.
- Strong coordination and follow-up abilities.
- Vendor management and basic negotiation skills.
- Ability to multitask and prioritize effectively.
- Valuable knowledge of MS Office / Google Workspace.
- Basic Excel and record-management skills.
- Attention to detail and ability to maintain accurate documentation.
- Ability to work independently in a fast-paced startup environment.

Soft Skills

- Strong communication and coordination
- Ownership and accountability
- Problem-solving and proactive approach
- Adaptability in a fast-paced environment

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Admin Executive (Pune)
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