Key Responsibilities.

1. Day-to-Day Administrative Operations

- Oversee routine office operations to ensure smooth functioning across departments

- Coordinate with internal teams for operational requirements and administrative support

- Maintain records of office activities, assets, and documentation

- Manage scheduling, meetings, and internal coordination tasks

1. Compliance &
- Documentation

- Ensure adherence to company policies, legal regulations, and statutory requirements

- Maintain and update compliance records, licenses, and approvals

- Assist in preparing documents required for audits, inspections, and regulatory filings

1. Client &
- Vendor Communication

- Act as a point of contact for administrative communication with clients and vendors

- Handle email correspondence professionally and in a timely manner

- Coordinate with vendors for procurement, service delivery, and issue resolution

- Maintain updated records of vendor contracts, agreements, and communications

- Support negotiation follow-ups and documentation with external stakeholders

1. Drafting &
- Documentation

- Draft formal emails, letters, agreements, and administrative documents

- Prepare client proposals, vendor contracts,



and internal communication documents

- Ensure accuracy, clarity, and professionalism in all written communication

- Maintain proper filing and version control of all documents

- Assist in creating reports, summaries, and administrative presentations

1. Coordination

- Act as the central point of coordination between Inventory, QA/QC, and HSE teams

- Ensure all departments are aligned with daily and weekly project plans

1. Monitoring &
- Tracking

- Track progress of tasks across all departments

- Maintain daily status reports on work completion, delays, and issues

1. Reporting &
- Visibility

- Consolidate updates from Inventory, QA/QC, and HSE teams

- Provide structured reports to senior/project management

1. Escalation &
- Decision Support

- Identify delays, risks, or gaps in execution

- Escalate critical issues and support quick decision-making

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s)

- What is your current CTC?

- What is your expected CTC?

- Are you willing to relocate?

- What is your notice period?

Work Location: In person

📌 Admin Executive (Thaltej)
🏢 Maya Marine and Logistics
📍 Thaltej