Key Responsibilities

1. Payment Processing &
- Vendor Management

- Coordinate with branch Accounts teams before processing payments to vendors, shipping lines, airlines, and overseas agents.

- Verify every payment request, supporting document, approval, and applicable deductions before processing.

- Process vendor, shipping line, airline, and overseas agent payments as per agreed credit terms.

- Consolidate and circulate the weekly/monthly payment plan through email or the designated communication group.

- Follow up with overseas agents and local vendors regarding payment-related queries and issues.

- Resolve issues related to payment delays, deductions, short payments, and other vendor payment concerns.

- Coordinate with branches regarding pending jobs, purchases, and other outstanding payable items.

1. Vendor Reconciliation &
- Ledger Management

- Reconcile General Ledger balances with respective vendor ledgers.

- Conduct regular vendor ledger reconciliation and identify and resolve mismatches.

- Collect vendor balance confirmation letters and verify balances against company records.

- Monitor outstanding payables and ensure timely clearance as per agreed credit terms.

- Share the Ageing Liability Report and monitor outstanding payables, particularly amounts exceeding 45 days.

- Follow up with concerned branches and teams to transparent long-pending liabilities.

1. CSR &
- Airline Payment Coordination

- Review and verify the final CSR before processing.

- Ensure any required corrections are identified and updated with the respective airlines within the defined CASS timeline.





- Coordinate with relevant internal teams and airlines to ensure timely resolution of CSR-related discrepancies.

1. Payment Planning &
- MIS

- Prepare and circulate branch-wise weekly payment reports.

- Prepare and maintain Accounts Payable MIS.

- Monitor payment commitments and upcoming due dates.

- Track vendor, shipping line, airline, and overseas agent liabilities.

- Provide regular updates to management regarding outstanding and critical payments.

- Identify opportunities to streamline the payment and remittance process and improve efficiency.

1. Banking &
- Outward Remittance

- Monitor all bank accounts during payment execution.

- Maintain proper records of outward remittances, payment approvals, bank confirmations, and related documents.

- Coordinate with banks and internal teams for outward remittances and payment-related requirements.

- Prepare and coordinate Form 15CA/15CB wherever applicable.

- Ensure necessary documentation and compliance requirements are completed for foreign remittances.

- Support adherence to applicable RBI and banking requirements.

- Provide required documents and clarifications to banks, auditors, vendors, and internal teams whenever queries are raised.

1. Statutory Compliance





- Ensure accurate TDS deductions on applicable vendor payments.

- Coordinate for GST compliance relating to vendor transactions and payables.

- Ensure timely responses to TDS/GST and other payment-related queries.

- Maintain proper supporting documentation for statutory and audit requirements.

1. Documentation &
- Record Management

- Maintain proper records of vendor KYC documents.

- Maintain and update Agency Agreements and related documentation.

- Maintain proper records of SWIFT copies, bank confirmations, payment approvals, and remittance documents.

- Ensure all payment-related documents are properly filed and readily available for audit or verification.

- Provide necessary documentation and clarification whenever required by management, auditors, banks, or other stakeholders.

1. Process Improvement &
- Coordination

- Identify recurring issues in the payment and remittance process and recommend practical solutions.

- Work towards making the payment process faster, more accurate, and efficient.

- Coordinate effectively with Branch Accounts, Operations, Finance, banks, vendors, shipping lines, airlines, and overseas agents.

- Ensure timely communication and follow-up on pending payment-related matters.

Pay: ₹42,000.00 - ₹50,000.00 per month

Benefits

- Commuter assistance

- Health insurance

- Internet reimbursement

- Leave encashment

- Paid sick time

- Provident Fund

Experience

- Accounts payable: 3 years (Required)

- Overseas Remittance: 2 years (Preferred)

- TDS: 3 years (Preferred)

Work Location: In person

📌 Accounts Payable (Andheri)
🏢 SKL Shipping and Logistics
📍 Andheri