Job Description

KEY RESPONSIBILITIES

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1. Internship Records Management

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- Maintain and update comprehensive records of student internships (summer, winter, 6-month, and other durations), including host organization, duration, stipend, and outcomes.
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- Ensure timely and accurate data entry and verification on POD or other designated platforms.
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2. Placement Records Management

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- Maintain accurate, up-to-date placement records including offers, salary packages, recruiting companies, and branch/specialization-wise data.
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- Reconcile and validate placement data across departments and units to ensure consistency in reporting.
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3. Industry Visit Documentation

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- Record and maintain details of industry visits, plant visits, and exposure programs organized for students.
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- Coordinate with faculty and industry coordinators to ensure timely documentation, attendance records, and follow-up reports.
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4. Professional & Global Certification Tracking

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- Maintain records of students' professional and global certifications (e.g., AWS, Google, Microsoft, and other industry-recognized certifications) completed through institute-facilitated programs.
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- Track certification enrollment, completion status, and outcomes for internal and accreditation reporting.
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5. Competitive Exam Records

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- Maintain records of student participation and performance in competitive examinations (e.g., GATE, CAT, GRE, and other relevant exams).
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- Coordinate with students and faculty to keep exam registration, results, and follow-up data current.
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6. Employability Activity Records

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- Maintain records of other employability-related activities such as workshops, soft-skills and aptitude training, mock interviews, and career fairs.
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- Ensure all activity data is captured on POD or other institutional platforms in a timely and accurate manner.
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7. Data Quality, Reporting & Analytics

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- Ensure data accuracy, consistency, and completeness across all record-keeping platforms.
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- Generate periodic reports, dashboards, and MIS for CRPC leadership, faculty, and institutional stakeholders.
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- Support audits, accreditation submissions (e.g., NAAC, NBA, NIRF), and management reviews with verified data.
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8. Platform & Systems Coordination

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- Coordinate with the POD / ERP platform team or vendor to resolve data issues, implement updates, and improve record-keeping processes.
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- Guide and train student coordinators, interns, and unit-level SPOCs on accurate and consistent data-entry practices.
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9. Support to Corporate Relations Activities

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- Assist the Head – Corporate Relations and the CRPC team in coordinating MoUs, HR meets, and other corporate-engagement activities as required.
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- Provide administrative and data support during placement drives, recruitment events, and industry visits.
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EDUCATIONAL QUALIFICATIONS

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- Bachelor's degree in any discipline; a degree in Engineering, Management, or a related field is preferred.
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- A postgraduate qualification (MBA or equivalent) is preferred.
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EXPERIENCE

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- Minimum 3–5 years of relevant experience in placement cell operations, records/data management, or corporate relations support, preferably within an academic institution.
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- Prior experience working with placement ERP / POD platforms or similar data-management and MIS systems is preferred.
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KEY SKILLS & COMPETENCIES

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- Strong data management skills with proficiency in MS Excel and MIS/dashboard reporting.
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- High attention to detail and accuracy in record keeping.
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- Working knowledge of placement / ERP platforms and database tools.
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- Positive communication and coordination skills to work with students, faculty, and industry contacts.
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- Ability to manage multiple data streams simultaneously and meet reporting deadlines.
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- Process-oriented approach with a focus on data integrity and compliance.
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KEY PERFORMANCE INDICATORS (KPIS)

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- Timeliness and accuracy of data entry on POD and other platforms.
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- Completeness of internship, placement, industry visit, certification, and competitive exam records.
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- Number and quality of MIS reports and dashboards generated for leadership.
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- Turnaround time for data requests from leadership, faculty, or accreditation bodies.
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- Error / discrepancy rate identified during audits or data reconciliation.
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📌 Deputy Corporate Relations Officer (Pune)
🏢 MIT Academy of Engineering
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