Job Summary

We are seeking a skilled, courteous, and organized Receptionist to manage front office operations and provide administrative support. The ideal candidate will be the first point of contact for visitors, clients, and employees, ensuring smooth front office functioning while maintaining a positive and skilled image of the organization.

Qualification
Any Diploma or Bachelor's Degree from a recognized institution .

Language Proficiency
English (Mandatory)
Tamil (Mandatory)
Hindi (Preferred)

Technical Skills
Excellent proficiency in Microsoft Office Suite:
MS Word
MS Excel
MS PowerPoint
Valuable email communication and record maintenance skills.

:

Front Office Management
Maintain a clean, organized, and professional reception area at all times.
Welcome and assist visitors, guests, and interview candidates in a courteous manner.
Ensure proper visitor registration and adherence to security protocols.

Call Handling
Manage incoming calls professionally and transfer calls to the appropriate departments or personnel.
Take and relay messages accurately when required.

Visitor & Meeting Coordination
Coordinate visitor appointments and ensure a seamless visitor experience.




Manage conference room bookings and meeting schedules.

Courier & Material Management
Maintain records of incoming and outgoing courier services and materials.
Coordinate with courier vendors and ensure timely dispatch and receipt of documents/materials.

Parking Administration
Monitor and maintain parking allocation records.
Support parking management and visitor parking arrangements.

Vendor & Invoice Coordination
Track invoices and vendor payment status.
Coordinate with relevant departments for payment processing and follow-up.

Record Maintenance
Maintain all front office registers, logs, and records accurately.
Ensure proper documentation of visitor records, courier registers, material movement records, and other administrative registers.

Employee Attendance Reporting
Prepare and share the daily headcount report of employees present in the office.
Maintain relevant attendance-related records as required.

Administrative Support
Assist in day-to-day administrative activities.
Support the Admin Officer in executing assigned administrative tasks and special projects.
Coordinate with internal departments to ensure smooth office operations.

📌 Front Office Executive Off Role Chennai
🏢 Saint-Gobain
📍 Chennai