Job Summary

We are looking for a highly organized, proactive, and responsible Executive Assistant to the Managing Director to provide comprehensive administrative, coordination, and management support.

The ideal candidate will act as a key coordination point between the MD and various departments, ensuring timely follow-up on significant activities, meetings, reports, and business decisions.

Key Responsibilities
Executive Support
Manage the MD's daily calendar, appointments, meetings, and schedules.
Coordinate internal and external meetings on behalf of the MD.
Prepare meeting agendas, presentations, reports, and required documents.
Maintain confidentiality of sensitive business and management information.
Handle correspondence, emails, calls, and communications as required.
Management Coordination
Coordinate with department heads such as Production, Quality, HR, Finance, Purchase, Sales, NPD, and Maintenance.
Collect and consolidate departmental reports for MD review.
Follow up with concerned departments on action points and deadlines.
Track pending activities and ensure timely closure.
Prepare daily/weekly/monthly management updates.




Meeting & MIS Support
Prepare Minutes of Meeting (MOM) and circulate action points.
Maintain an action tracker and follow up with responsible persons.
Prepare MIS reports, dashboards, and management presentations.
Monitor key business activities and highlight critical issues to the MD.
Business & Administrative Coordination
Coordinate with customers, suppliers, consultants, visitors, and other external stakeholders as instructed by the MD.
Assist in planning business meetings, visits, events, and management activities.
Support the MD in special projects and business initiatives.
Coordinate travel arrangements, schedules, and related requirements when necessary.
Documentation & Confidentiality
Maintain organized records of key management documents.
Ensure timely availability of reports and information required by the MD.
Handle confidential documents and information with complete discretion.
Maintain proper filing and tracking systems.

Pay: ₹220,000.00 - ₹300,000.00 per year

Work Location: In person

📌 Executive Assistant To Managing Director Irungattukottai (India)
🏢 VTK Industries
📍 India