Job Description

About the Company:

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SAR Logistics is a multinational logistics and freight forwarding powerhouse with a presence in more than 06 countries. Our team of 800+ trailblazers spans 24 offices across India, the USA, Dubai, Canada, and Southeast Asia, uniting expertise to fulfill all logistical, warehousing, and transportation needs. We're not just movers; we're architects of possibility, standing as one of the largest Freight Forwarders in the India-USA and India-Canada corridors. We have 15+ years of rich experience serving more than 50K+ customers across domains. At SAR, we believe in innovation, customer centricity, and transparency, and these core values always help us stay apart from our competition.

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About the Role

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We are looking for a proactive, organized, and detail-oriented Executive Assistant to the Director who can provide comprehensive administrative and coordination support. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the confidence to coordinate with internal teams and external stakeholders.

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Key Responsibilities

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- Manage the Director’s calendar, meetings, appointments, and daily schedule.
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- Coordinate and schedule internal and external meetings.
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- Prepare meeting agendas, presentations, reports, and other business documents.
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- Maintain and organize important documents, records, and confidential information.
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- Take meeting minutes and ensure timely follow-up on action items.
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- Coordinate with various departments and ensure tasks assigned by the Director are followed up and completed.
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- Handle emails, calls, correspondence, and other communication on behalf of the Director when required.
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- Assist in preparing MIS reports, presentations, trackers, and business updates.
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- Coordinate travel arrangements, hotel bookings, transportation, and itineraries.
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- Follow up with clients, vendors, business partners, and internal stakeholders as required.
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- Ensure timely reminders and updates to the Director regarding important meetings, deadlines, and pending activities.
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- Handle multiple priorities and provide day-to-day administrative support to the Director.
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- Maintain a high level of confidentiality and professionalism while handling sensitive business information.
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- Perform other responsibilities as assigned by the Director.
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Required Skills & Qualifications

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- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Management Trainee, or in a similar coordination role.
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- Graduate in any discipline; additional qualifications will be an advantage.
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- Excellent verbal and written communication skills.
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- Strong coordination, follow-up, and organizational skills.
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- Proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
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- Ability to prepare professional presentations and reports.
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- Good time-management and multitasking abilities.
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- Should be proactive, responsible, and comfortable working with senior management.
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- Ability to maintain confidentiality and handle sensitive information.
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- Valuable interpersonal skills and a professional approach.
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Preferred Candidate Profile

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We are looking for someone who is well-organized, presentable, proactive, and willing to learn, with the ability to work independently and manage multiple tasks efficiently.

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Location: Ghatkopar, Mumbai

📌 Hiring: Executive Assistant to Director | Mumbai
🏢 SAR Logistics (AKA SAR Transport)
📍 Mumbai