Job Description

The Project Manager – F will be responsible for managing the **complete lifecycle of F projects**, from initial project planning and site finalisation through design, approvals, construction, procurement, recruitment, pre-opening, launch, and finalhandover to the operations team.

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The role requires strong coordination between * management, landlords, architects, consultants, contractors, vendors,operations, chefs, HR, finance, marketing, and franchise partners * to ensure projects are delivered **on time, within budget, asper brand standards, and ready for commercial operations*.

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- The Project Manager will act as the *single point of accountability for project execution*.
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KEY RESPONSIBILITY AREAS (KRAs)

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1. Project Planning & Project Ownership

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• Take complete ownership of assigned F projects from initiation to operational handover.

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• Prepare detailed project plans, timelines, milestones, and critical path activities.

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• Define project scope, deliverables, responsibilities, and deadlines.

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• Prepare and maintain project trackers and Gantt charts.

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• Identify dependencies, bottlenecks, and potential delays in advance.

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• Conduct regular project review meetings with internal and external stakeholders.

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• Ensure timely escalation of critical issues to management.

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• Maintain complete project documentation and records.

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KPI

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• Project completion within approved timeline.

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• 100% milestone tracking and reporting.

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• Timely identification and resolution of project risks.

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2. Site Evaluation & Pre-Project Coordination

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• Coordinate with management and business development teams for recent project locations.

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• Conduct site visits and evaluate site readiness.

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• Review site measurements, access, utilities, power load, water, drainage, ventilation, and other infrastructure requirements.

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• Coordinate technical due diligence with architects and consultants.

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• Identify site-related risks before project commencement.

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• Prepare initial project feasibility inputs from an execution perspective.

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• Coordinate landlord handover and possession formalities.

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Project Manager – F&B; | Job Description & End-to-End KRA Page 1 KPI

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• Site readiness assessment completed before project initiation.

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• No major execution issues arising from overlooked site conditions.

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3. Design & Architecture Coordination

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• Coordinate with architects, interior designers, kitchen consultants, MEP consultants, and other technical consultants.

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• Review drawings and ensure alignment with approved brand concept and operational requirements.

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• Coordinate architectural, structural, MEP, HVAC, plumbing, electrical, fire, kitchen, and BOH requirements.

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• Ensure design is practical from an operational and maintenance perspective.

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• Coordinate design revisions and obtain management approvals.

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• Ensure all drawings are issued to contractors and vendors on time.

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• Identify design conflicts before execution.

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KPI

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• Design approvals completed within planned timelines.

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• Minimum rework due to design or coordination errors.

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• Compliance with brand and operational standards.

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4. Budgeting, BOQ & Cost Control

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• Coordinate preparation of project budgets and detailed BOQs.

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• Obtain and compare vendor and contractor quotations.

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• Support management in vendor and contractor selection.

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• Track project expenditure against approved budgets.

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• Monitor civil, interior, kitchen, MEP, equipment, furniture, signage, and other project costs.

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• Control project variations and additional costs.

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• Ensure all major cost deviations are approved before execution.

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• Maintain project cost trackers and payment schedules.

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• Coordinate with Finance for vendor payments and project-related financial requirements.

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KPI

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• Project delivered within approved budget.

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• Cost overruns controlled and pre-approved.

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• Accurate project cost reporting.

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5. Contractor & Vendor Management

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• Identify and coordinate with contractors, vendors, suppliers, and service providers.

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• Manage contractor mobilisation and site deployment.

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• Ensure vendors understand project scope, specifications, timelines, and quality standards.

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• Monitor contractor productivity and manpower.

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• Review work progress and quality.

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• Resolve coordination issues between contractors and vendors.

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• Track material procurement and delivery schedules.

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• Ensure vendor bills are supported by actual work completion and approvals.

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KPI

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• Vendor performance against agreed timelines.

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Project Manager – F&B; | Job Description & End-to-End KRA Page 2• Quality compliance.

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• Minimal delays due to vendor or contractor issues.

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6. Construction & Execution Management

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• Supervise complete site execution from civil work through final finishing.

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• Monitor daily project progress.

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• Coordinate civil, electrical, plumbing, HVAC, fire, flooring, ceiling, carpentry, painting, kitchen, furniture, and signage works.

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• Ensure execution follows approved drawings and specifications.

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• Conduct regular site inspections.

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• Maintain daily and weekly progress reports.

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• Identify and resolve execution bottlenecks.

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• Ensure proper sequencing of activities.

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• Monitor workmanship and finishing quality.

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• Ensure site cleanliness, safety, and discipline.

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KPI

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• Execution as per approved drawings.

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• Zero critical quality failures.

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• Planned project milestones achieved.

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7. Kitchen & BOH Setup

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• Coordinate commercial kitchen planning and installation.

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• Ensure kitchen layout supports efficient workflow and operational requirements.

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• Coordinate kitchen equipment procurement and installation.

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• Verify equipment specifications, dimensions, utilities, and installation requirements.

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• Coordinate refrigeration, exhaust, gas, electrical, plumbing, and drainage requirements.

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• Ensure BOH areas such as stores, receiving, dishwash, staff areas, and waste management are operationally ready.

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• Conduct kitchen equipment testing and commissioning.

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KPI

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• Kitchen fully operational before opening.

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• 100% critical equipment commissioned and tested.

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• No operational delays due to BOH readiness.

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8. Statutory Approvals & Compliance Coordination

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Coordinate with internal teams, consultants, landlords, and external agencies for required approvals and licenses, including:

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• Fire NOC / Fire compliance

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• FSSAI

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• Health / Trade License

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• Shops & Establishment

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• Eating House License, wherever applicable

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• Liquor License, wherever applicable

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• Pollution Control requirements

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• Signage permissions

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• Music licenses

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Project Manager – F&B; | Job Description & End-to-End KRA Page 3• Lift / electrical approvals, where applicable

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• Other city-specific statutory requirements

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The Project Manager will ensure that all required approvals are tracked and obtained before commercial opening.

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KPI

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• Critical licenses and approvals available before opening.

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• No opening delays due to missed statutory requirements.

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9. Procurement & Project Material Management

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• Prepare procurement schedules based on project timelines.

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• Coordinate with purchase and supply chain teams.

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• Track ordering, production, dispatch, and delivery of materials.

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• Ensure materials are delivered as per project requirements.

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• Monitor long-lead items and critical equipment.

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• Ensure correct quantities and specifications.

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• Coordinate storage and material movement at site.

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• Minimise wastage, damage, and material loss.

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KPI

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• No project delays due to procurement.

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• Critical materials available as per project schedule.

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• Controlled wastage and material losses.

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10. Recruitment & Manpower Coordination

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• Coordinate with HR and Operations for pre-opening manpower planning.

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• Ensure recruitment timelines align with project opening dates.

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• Track hiring of key operational positions.

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• Coordinate joining dates and deployment plans.

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• Ensure management and supervisory teams are available before opening.

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• Coordinate with Operations for staff training schedules.

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KPI

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• Critical team positions filled before opening.

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• Staff deployment aligned with opening plan.

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11. Pre-Opening & Operational Readiness

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Lead the complete pre-opening readiness process, including:

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• Staff recruitment

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• Staff joining

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• Training

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• SOP implementation

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• Kitchen commissioning

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• Menu trials

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• Equipment testing

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• POS installation

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• CCTV installation

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Project Manager – F&B; | Job Description & End-to-End KRA Page 4• Music and AV setup

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• Internet and IT readiness

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• Inventory planning

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• Vendor onboarding

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• Uniforms

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• Crockery and cutlery

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• Smallwares

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• Cleaning equipment

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• Signage

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• Branding

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• Marketing launch coordination

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Conduct a detailed **Pre-Opening Readiness Audit** before opening.

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KPI

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• 100% operational readiness before opening.

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• No critical pending item at launch.

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12. Trial Runs & Soft Opening

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• Coordinate kitchen trials and menu testing.

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• Conduct internal operational simulations.

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• Coordinate mock service and staff rehearsals.

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• Identify operational gaps.

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• Coordinate soft opening / friends and family trials.

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• Collect feedback from Operations and Management.

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• Close all critical observations before commercial launch.

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KPI

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• Successful trial operations.

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• Critical operational issues closed before launch.

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13. Launch & Grand Opening

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• Coordinate final launch readiness.

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• Ensure all departments are aligned for opening day.

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• Coordinate with Marketing and PR teams for launch execution.

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• Ensure venue is fully operational and presentable.

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• Monitor opening day operations.

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• Resolve real-time project-related issues.

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• Ensure vendors and technical support are available during launch period.

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KPI

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• Successful opening as per approved launch date.

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• Zero critical operational failures during launch.

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14. Final Handover to Operations

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• Conduct final project inspection.

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• Prepare snag and punch lists.

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Project Manager – F&B; | Job Description & End-to-End KRA Page 5• Ensure all pending works are closed.

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• Complete asset and equipment handover.

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• Submit warranties, manuals, drawings, and documentation.

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• Complete final vendor handover.

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• Ensure all licenses and approvals are documented.

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• Conduct joint handover with Operations.

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• Obtain formal project completion sign-off.

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KPI

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• Complete handover within agreed timeline.

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• 100% critical snags closed.

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• Complete project documentation handed over.

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📌 Jr Project Manager - F&B (Mumbai)
🏢 AMBROS WORLD FOODS (AWF)
📍 Mumbai