Job Role
Executive Assistant
Provide comprehensive administrative and executive support to senior management.
Manage schedules, appointments, meetings, travel arrangements, documents, correspondence, and follow-ups.
Handle both qualified and personal administrative responsibilities as required.
Maintain strict confidentiality and ensure all tasks are completed accurately and within deadlines.

Key Responsibilities

Calendar &
Schedule Management:
Organize daily, weekly, and monthly appointments.
Coordinate internal and external meetings.
Proactively identify and resolve scheduling conflicts.
Prioritize appointments and ensure timely follow-up on commitments.

Communication &
Correspondence
Screen incoming calls, emails, and inquiries.
Draft skilled responses, memos, reports, and correspondence on behalf of the executive.
Maintain skilled communication with internal teams and external stakeholders.

Travel Coordination
Plan and arrange domestic and international travel itineraries.
Coordinate flight and hotel bookings.




Handle visa documentation and ground transportation arrangements.
Ensure smooth execution of complete travel plans.

Document &
Record Management
Prepare documents, presentations, agendas, and meeting minutes.
Support board and strategic meetings with required documentation.
Maintain confidential files and organized filing systems.

Event &
Meeting Planning
Coordinate logistics for business meetings, conferences, client dinners, and internal events.
Arrange venues, catering, AV equipment, and other required facilities.
Ensure all meeting and event arrangements are completed on time.

Expense &
Task Tracking
Track business expenses and compile reimbursement reports.
Assist with budget and expense management.
Monitor pending action items and follow up with key stakeholders.
Ensure assigned tasks are completed within the required timelines.

📌 Personal Secretary, Greater Kailash Delhi
🏢 JobTrade
📍 Delhi