Tendering Expert - Job Description

Organization: Kalaakaar and Associates
Location: Indore, Madhya Pradesh
Department: Tendering & Contracts
Reporting To: Director / Project Head

Position Summary

The Tendering Expert shall be responsible for identifying business opportunities, managing the complete tendering process, preparing techno-commercial proposals, coordinating with various departments, and ensuring successful participation in government, PSU, private sector, infrastructure, architecture, urban development, industrial, and PMC consultancy tenders.

Key Responsibilities1. Tender Identification & Analysis
Monitor e-procurement portals, government websites, PSU portals, and private sector tender prospects.
Review RFPs, RFQs, EOIs, NITs, and bid documents.
Assess eligibility criteria, technical requirements, financial criteria, and project risks.
Prepare bid/no-bid analysis and management recommendations.
Bid Preparation & Submission
Prepare technical and financial proposals in compliance with tender requirements.
Compile company credentials,



project experience, CVs of key experts, and statutory documents.
Coordinate with architects, engineers, planners, estimators, and finance teams for bid inputs.
Ensure timely submission of bids through e-tendering platforms and physical submissions where required.
Costing & Commercial Evaluation
Prepare fee estimates, man-month calculations, resource planning, and commercial bids.
Analyze tender conditions and contractual obligations.
Evaluate project profitability and commercial risks.
Prepare comparative statements and bid pricing strategies.
Contract & Compliance Management
Review contract conditions, special conditions, and technical specifications.
Ensure compliance with statutory requirements, certifications, registrations, and declarations.
Coordinate for EMD, Bid Security, Performance Guarantees, and Bank Guarantees.
Maintain tender documentation and records.
Clie

📌 Tender Executive Indore
🏢 Kalaakaar and Associates
📍 Indore