Job Title: Executive Assistant (Automobile)

Job Summary

Looking for a highly organized and proactive
Personal Assistant (PA)
to provide administrative and coordination support to senior management. The ideal candidate should possess excellent communication, organizational, and multitasking skills, along with a basic understanding of the automobile industry.

This role requires someone who can efficiently manage schedules, coordinate across departments, maintain confidentiality, and ensure the smooth execution of daily administrative activities.

Key Responsibilities
Manage the calendar, appointments, meetings, and schedules of senior management.
Coordinate with internal departments, including Sales, Service, Parts, HR, and Accounts.
Handle phone calls, emails, and official correspondence professionally.
Prepare reports, presentations, meeting agendas, and minutes of meetings (MoM).
Maintain confidential records, files, and significant business documents.
Arrange travel bookings, accommodation, and local transportation as required.




Follow up with internal teams to ensure timely completion of assigned tasks.
Support daily office administration and management coordination.
Assist senior management during audits, business meetings, and corporate events.
Ensure smooth communication between management and various departments.

Required Skills
Excellent verbal and written communication skills.
Solid organizational and administrative abilities.
Basic understanding of automobile dealership operations is preferred.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
Strong coordination and follow-up skills.
Ability to handle confidential information with discretion.
Excellent time management and multitasking abilities.
Professional attitude with solid interpersonal skills.

Qualifications
Graduate in any discipline.
Certification in Office Administration, Business Administration, or Office Management will be an add

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