Job Title: Company Secretary (CS)

Experience: 0 - 1 year

Location: Corporate Office, Chandigarh

Industry: Pharmaceutical / Manufacturing

Employment Type: Full Time, Permanent

Job Description:

We are hiring a Company Secretary (CS) or a candidate with a Legal background for our corporate office at Chandigarh. The role will handle core CS/secretarial compliance work along with maintaining and organizing all legal and corporate documentation and data records for the company. Candidates from a Legal background will be preferred for this documentation and data-maintenance responsibility.

Key Responsibilities:
Assist in convening and conducting Board, Committee and General Meetings notices, agendas, minutes.
Support filing of statutory forms and returns with ROC/MCA and other regulatory authorities.
Maintain statutory registers, records and documentation as per the Companies Act.
Maintain and organize all legal documents, contracts, agreements, licenses and compliance records in a centralized, easily retrievable manner.
Keep an updated repository/database of all legal and corporate data, ensuring accuracy, confidentiality and timely renewal tracking (licenses, agreements, registrations, etc.).




Assist in drafting, vetting and documentation of agreements, resolutions and legal correspondence.
Coordinate with internal departments, external legal counsel, and consultants/auditors for documentation and compliance needs.
Support compliance with SEBI, FEMA and other applicable corporate/legal requirements as relevant.
Track regulatory and legal updates impacting company documentation and compliance.

Desired Candidate Profile:
Qualified Company Secretary (ACS), OR a candidate with a Legal (LLB) background with interest/exposure to CS/secretarial functions.
Candidates from a Legal background will be preferred, given the documentation and legal data maintenance focus of this role.
Working knowledge of the Companies Act, 2013 and basic corporate/legal compliance processes.
Solid organizational skills — comfortable maintaining structured legal/document records and databases.
Positive drafting, documentation and attention-to-detail skills.
Trustworthy with confidential legal and corporate information.
Positive communication and coordination skills.

📌 Company Secretary Chandigarh (India)
🏢 Ind Swift Labs
📍 India