Guest Relations & Reception
Welcoming Visitors: Greeting clients, candidates, vendors, and guests warmly and directing them to the appropriate person or meeting room.
Managing Inquiries: Answering in-person and digital inquiries about the company, its services, or basic operational details.
Visitor Logs: Maintaining office security by following safety procedures, issuing visitor badges, and keeping accurate visitor logs.
Communication & Call Management
Switchboard Operation: Answering incoming phone calls, screening them, and routing them to the correct department or individual.
Message Delivery: Taking explicit, concise messages when team members are unavailable and ensuring timely delivery.
Mail & Courier Handling: Sorting and distributing incoming mail, packages, and deliveries, as well as preparing outgoing courier shipments.
Administrative & Clerical Support
Scheduling & Booking:



Managing the calendar for shared office spaces, meeting rooms, or conference halls to prevent double-bookings.
Data Entry & Filing: Updating digital databases, maintaining physical filing systems, and keeping records up to date.
Office Supplies: Monitoring inventory levels of office stationery, pantry items, and reception materials, and placing orders when stocks are low.
Facility Maintenance & Presentation
Lobby Housekeeping: Ensuring the reception area, lobby, and meeting rooms remain clean, organized, and presentable at all times.
Vendor Coordination: Liaising with maintenance, cleaning, or IT tech support when lobby equipment or facilities require attention.

📌 Front Office Executive Chennai
🏢 Randstad
📍 Chennai