Job Purpose: To provide comprehensive executive and administrative support to the reporting executive by managing day-to-day coordination, communication, documentation, schedules, approvals, follow-ups and administrative activities, ensuring smooth and timely execution of tasks.

Primary Responsibilities:

A. Executive Support

- Provide day-to-day administrative and executive support to the reporting executive.
- Manage and coordinate the executive's calendar, meetings, appointments and schedules.
- Coordinate internal and external meetings and ensure timely communication to concerned stakeholders.
- Maintain a structured record of important meetings, commitments, action points and follow-ups.
- Assist in preparing meeting agendas, presentations, reports and other required documents.

B. Communication & Coordination

- Handle routine emails, calls and correspondence on behalf of the reporting executive wherever required.
- Coordinate with various departments and support functions for timely completion of assigned activities.
- Act as a coordination point between the executive and internal/external stakeholders.
- Follow up with concerned teams on pending actions and provide timely status updates.

C. Task Delegation & Follow-up

- Coordinate and track day-to-day tasks delegated by the reporting executive.
- Follow up with team members and support staff to ensure timely completion of assigned activities.
- Maintain a tracker of important assignments,



deadlines and pending activities.
- Escalate delays or critical issues to the reporting executive.

D. Administrative Management

- Manage routine administrative activities related to the executive's office.
- Coordinate with support staff for smooth day-to-day functioning.
- Ensure availability of required documents, information and resources for meetings and official activities.
- Support arrangements for meetings, visits, events and other official requirements.

E. Documentation & MIS

- Prepare, maintain and organize official documents, records, correspondence and reports.
- Maintain confidentiality of sensitive business and management information.
- Prepare basic MIS, trackers and status reports as required.
- Maintain proper filing and retrieval of key documents.

F. Approvals & Correspondence

- Coordinate day-to-day approval-related activities and ensure documents are routed to the concerned authority.
- Track pending approvals and follow up with respective stakeholders.
- Ensure timely circulation of approved communications and documents.

G. Other Responsibilities

- Attend and coordinate official calls as required.
- Assist in travel planning, hotel/transport arrangements and itineraries, wherever required.
- Support the reporting executive during meetings and important organizational activities.
- Perform any other duties or assignments entrusted by the reporting executive from time to time.

📌 Executive Assistant (New Delhi)
🏢 Sonalika Tractors
📍 New Delhi