Job Description HR & Admin Manager

Job Title: HR & Admin Manager
Experience: 4+ Years
Industry: Freight Forwarding / Logistics
Employment Type: Full-Time

Job Overview

We are looking for an experienced HR & Admin Manager with 4+ years of relevant experience to manage end-to-end HR operations and administration. The ideal candidate should have strong hands-on experience in HR Operations, Recruitment, Payroll, Statutory Compliance, Employee Engagement, and Administration, along with prior experience in the Freight Forwarding/Logistics industry.

Key Responsibilities

1. HR Operations & Employee Lifecycle

- Manage the complete employee lifecycle from onboarding to exit.
- Handle joining, induction, confirmation, transfers, promotions, and separation formalities.
- Maintain employee records, HR files, HRMS, and employee databases.
- Prepare HR letters including offer, appointment, confirmation, increment, promotion, warning, relieving, and experience letters.
- Ensure effective implementation and communication of HR policies and procedures.

2. Recruitment & Talent Acquisition

- Manage end-to-end recruitment for various positions.
- Source candidates through job portals, LinkedIn, references, consultants, and other channels.
- Screen resumes and conduct initial/telephonic interviews.
- Coordinate interviews with candidates and hiring managers.
- Manage offer rollouts and joining formalities.
- Maintain recruitment trackers and hiring MIS.

3. Payroll & Statutory Compliance

- Coordinate monthly payroll inputs including attendance, leave, incentives, deductions, arrears, new joiners, and exits.
- Coordinate PF, ESIC, Professional Tax, LWF, TDS, and other applicable statutory compliances.
- Verify statutory deductions and employer contributions.
- Coordinate with accounts/payroll consultants for timely filings and payments.
- Maintain statutory records, challans, returns, and related documentation.




- Support Full & Final Settlement and exit payroll processes.

4. Attendance & Leave Management

- Monitor daily attendance, late coming, absenteeism, and leave records.
- Handle attendance regularization and employee queries.
- Prepare monthly attendance and leave reports.

5. Employee Engagement & Training

- Plan and coordinate employee engagement activities and internal events.
- Organize training programs, workshops, and employee meetings.
- Maintain training calendars and participation records.
- Collect employee feedback and support employee engagement initiatives.

6. Administration

- Manage day-to-day office administration and facilities.
- Coordinate with vendors, housekeeping, security, telecom/internet providers, and other service providers.
- Manage office supplies, stationery, pantry requirements, and administrative inventory.
- Coordinate office maintenance, repairs, infrastructure, travel, meetings, and events.
- Maintain vendor and administrative documentation.

7. HR MIS & Documentation

- Prepare HR MIS reports covering headcount, recruitment, attendance, attrition, leave, payroll, and employee movements.
- Maintain accurate and confidential employee records.
- Ensure proper HR and administrative documentation and filing.
- Provide HR reports and data to management as required.

Required Skills & Qualifications

- Bachelor's/Master's degree in HR, Business Administration, or a related field.
- 4+ years of experience in HR & Administration.
- Mandatory experience in Freight Forwarding / Logistics / Shipping industry.
- Strong knowledge of HR Operations, Recruitment, Payroll, and Statutory Compliance.
- Valuable understanding of PF, ESIC, PT, LWF, TDS, and labour-related compliances.
- Hands-on experience with HRMS, MS Excel, and HR MIS.
- Strong communication, interpersonal, coordination, and organizational skills.
- Ability to independently manage HR and administrative activities.

📌 HR & Admin - New Delhi(Mahipalpur)
🏢 Talent Corner HR Services
📍 New Delhi