Job Description – Office Secretary

Position: Office Secretary
Reporting To: Director

Job Summary

We are looking for a well-organized, responsible, and professional Office Secretary who will work directly with the Director and provide day-to-day administrative and communication support. The role requires strong communication skills, attention to detail, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Directly report to the Director and handle day-to-day coordination and communication.
- Manage emails, correspondence, and routine office communications.
- Draft qualified emails, letters, notices, and other documents as required.
- Coordinate and follow up on pending payments, invoices, and outstanding receivables.
- Maintain accurate records, files, documents, and office data.
- Update and maintain databases, spreadsheets, and other company records.
- Coordinate with clients, vendors, staff, and other stakeholders on behalf of the Director.
- Track pending tasks, commitments, and follow-ups and provide timely updates to the Director.
- Assist the Director with scheduling meetings, appointments, and daily activities.
- Prepare reports, statements, summaries,



and other information as required.
- Ensure important documents and information are properly organized and easily accessible.
- Maintain confidentiality of company and Director-related information.
- Perform other administrative and secretarial duties assigned by the Director.

Required Skills & Qualifications

- Good written and verbal communication skills.
- Strong email drafting and correspondence skills.
- Good knowledge of MS Office, Excel, Word, and email applications.
- Strong organizational and follow-up skills.
- Ability to maintain accurate data and records.
- Professional attitude with good interpersonal skills.
- Ability to work independently and manage multiple responsibilities.
- High level of confidentiality, responsibility, and attention to detail.
- Prior experience as a Secretary, Executive Assistant, Office Coordinator, or similar role will be an advantage.

Key Attributes

Organized | Reliable | Professional | Good Communicator | Proactive | Detail-Oriented | Strong Follow-Up Skills

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Office Secretary (Noida)
🏢 Lignum Pro Industries
📍 Noida