Job Title: Senior Purchase Executive
Department: Purchase / Procurement
Location: Delhi/Rai, Haryana (as assigned)
Reporting To: Purchase Manager / Head – Procurement
Experience: 4–7 Years
Qualification: Graduate / B.Tech; MBA/PGDM in Supply Chain or Procurement preferred

About the Role

Saya Stationery Pvt. Ltd. is looking for a Senior Purchase Executive to manage day-to-day procurement activities and ensure the timely availability of raw materials, packaging materials, consumables and other items required for smooth plant operations.

The role requires robust experience in vendor management, purchase planning, price negotiation, purchase orders, inventory coordination and procurement MIS.

Key Responsibilities1. Purchase & Procurement

- Manage end-to-end procurement activities for assigned materials.
- Prepare and process Purchase Orders (POs) as per approved requirements.
- Coordinate with PPC, Production, Stores, Quality and Accounts for material requirements.
- Ensure timely availability of materials to avoid production interruptions.
- Follow up with vendors for order confirmation, dispatch and delivery.
- Monitor open POs and ensure timely closure.

2. Vendor Management

- Identify and evaluate new suppliers based on quality, price, delivery and reliability.
- Develop and maintain strong relationships with existing vendors.
- Obtain quotations and prepare comparative statements.
- Negotiate price, payment terms, delivery schedules and other commercial conditions.
- Monitor vendor performance and address supply/quality issues.
- Maintain an updated vendor database.

3.



Cost Control & Negotiation

- Negotiate with suppliers to achieve competitive pricing.
- Conduct periodic price comparisons and identify cost-saving opportunities.
- Analyse changes in raw-material prices and their impact on product cost.
- Support management in cost-reduction and alternate-source development.
- Ensure purchases are made within approved budgets and policies.

4. Material Planning & Inventory Coordination

- Coordinate with PPC and Stores to understand material requirements.
- Monitor stock levels and avoid stock-outs, excess inventory and obsolete materials.
- Follow up on critical and long-lead-time materials.
- Support purchase planning based on production schedules and inventory levels.
- Ensure proper coordination between procurement and warehouse teams.

5. Quality & Supplier Coordination

- Coordinate with Quality for supplier-related quality issues.
- Follow up with vendors for replacement/rejection of defective materials.
- Support supplier evaluation and periodic performance reviews.
- Work with vendors to improve quality and delivery performance.

6. Documentation & MIS

- Maintain purchase records, quotations, comparative statements and POs.
- Prepare purchase MIS, pending PO reports and vendor performance reports.
- Maintain proper procurement documentation for audits.
- Ensure purchase transactions are accurately updated in ERP/SAP.
- Coordinate with Accounts for invoice, GRN and payment-related issues.

Location: Delhi/Sonipat, Haryana (as assigned)

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Sr. Purchase Executive (Delhi)
🏢 Saya Stationery Private
📍 Delhi