We are looking for a detail-oriented and responsible Accounts Executive to handle day-to-day accounting operations, billing, collections, vendor payments, payroll coordination, statutory accounting and financial documentation.

The candidate should preferably have experience in a security services, facility management, manpower outsourcing or other service-based organization, where billing and payroll involve a large number of employees and multiple client locations.

2. KEY RESPONSIBILITIESA. Day-to-Day Accounting

- Record daily financial transactions in the accounting system.
- Maintain cash, bank, sales, purchase and journal entries.
- Maintain accounts payable and accounts receivable.
- Perform regular bank and ledger reconciliations.
- Verify supporting documents for all accounting transactions.
- Maintain proper filing of invoices, vouchers and financial records.

B. Client Billing & Invoicing

- Prepare monthly client invoices based on approved manpower deployment and attendance.
- Verify site-wise attendance, overtime, replacements, leave and other billing inputs.
- Ensure invoices are raised accurately and within agreed timelines.
- Prepare debit/credit notes wherever applicable.
- Maintain client-wise billing records.
- Coordinate with Operations and HR for discrepancies in manpower and attendance data.

C. Accounts Receivable & Collections

- Monitor outstanding client payments.
- Maintain an Ageing Report for receivables.
- Follow up with clients for overdue payments.
- Coordinate with Business Development/Operations regarding payment issues.
- Prepare regular collection and outstanding reports for management.
- Ensure timely reconciliation of client accounts.

D. Accounts Payable

- Process vendor and supplier invoices.
- Verify bills against supporting documents and approvals.
- Prepare payment requests and payment schedules.
- Maintain vendor ledgers and reconcile outstanding balances.
- Coordinate with management for timely vendor payments.

E. Payroll Accounting

- Coordinate with HR for monthly payroll inputs.
- Verify manpower strength, attendance, overtime and salary-related data.




- Assist in processing salaries and maintaining payroll records.
- Reconcile salary payable and related accounting entries.
- Coordinate with HR regarding employee salary deductions and recoveries.

F. Statutory Compliance Support

- Assist in maintaining accounting records relating to:
- GST
- TDS
- PF
- ESI
- Professional Tax
- Other applicable statutory deductions
- Coordinate with external consultants/auditors for statutory filings.
- Maintain supporting documentation for statutory compliance.
- Assist during GST, tax and statutory audits.

G. MIS & Management Reporting

Prepare periodic reports such as:

- Client-wise billing
- Client outstanding/ageing
- Collection report
- Vendor outstanding
- Site-wise revenue
- Manpower billing summary
- Salary/payroll summary
- Cash flow requirements
- Bank reconciliation
- GST/TDS-related reports
- Monthly income & expense summary

H. Audit & Financial Documentation

- Maintain proper records for internal and external audits.
- Provide required documents and schedules to auditors.
- Ensure accounting records are accurate and up to date.
- Support preparation of financial statements and schedules.
- Maintain confidentiality of financial information.

3. SECURITY SERVICES–SPECIFIC RESPONSIBILITIES

The Accounts Executive should understand the financial requirements of a manpower-intensive security services business, including:

Manpower Deployment → Attendance → Billing → Collections → Payroll → Statutory Compliance

The candidate should be capable of coordinating closely with HR, Operations and client-site teams to ensure that billing and payroll data are accurate.

4. QUALIFICATION

- B.Com / M.Com / BBA / equivalent qualification.
- 2–5 years of relevant accounting experience.




- Experience in a service-based or manpower-intensive organization is preferred.
- Working knowledge of GST and TDS.
- Experience with Tally / Tally Prime, MS Excel or other accounting software.

5. REQUIRED SKILLS

- Strong knowledge of accounting principles.
- Good understanding of GST and TDS.
- Good Excel skills, including:
- VLOOKUP/XLOOKUP
- Pivot Tables
- SUMIF/SUMIFS
- Basic financial reporting
- Good reconciliation skills.
- Strong attention to detail.
- Good numerical and analytical ability.
- Good communication and follow-up skills.
- Ability to work with deadlines.
- Ability to handle confidential financial information.

6. PREFERRED EXPERIENCE

Preference will be given to candidates who have worked in:

- Security Services
- Facility Management
- Manpower Outsourcing
- Housekeeping Services
- Logistics
- Contract Labour
- Other service-based organizations

Experience handling multiple clients and large employee payrolls will be an advantage.

7. KEY PERFORMANCE INDICATORS (KPIs)

The Accounts Executive will be evaluated on:

- Accuracy of accounting entries
- Timely client billing
- Billing reconciliation
- Collection follow-up and reduction of overdue receivables
- Accuracy of payroll inputs
- Timely vendor payment processing
- Bank and ledger reconciliation
- GST/TDS documentation accuracy
- MIS accuracy and timely submission
- Audit readiness
- Proper maintenance of financial records

8. PERSONAL ATTRIBUTES

The ideal candidate should be:

- Honest and trustworthy
- Detail-oriented
- Well organized
- Numerically robust
- Proactive in follow-ups
- Deadline-oriented
- Good at problem solving
- Comfortable coordinating with multiple departments
- Able to work independently with minimum supervision

9. WORKING CONDITIONS

- Bangalore-based office position.
- Regular coordination with HR, Operations, clients and vendors.
- Occasional visits to client/site offices may be required for billing or documentation-related matters.
- Flexibility required during month-end, payroll and statutory compliance periods.

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Account Executive (India)
🏢 Eastfield Security Services
📍 India