Job Description – Office Coordinator

Position: Office Coordinator
Department: Administration / Operations
Industry: Digital Marketing & IT Services
Employment Type: Full-Time

Job Summary

We are looking for a responsible, organized, and proactive Office Coordinator to manage day-to-day office operations and provide coordination support across administration, HR, digital marketing, and IT-related activities.

The candidate will act as a coordination point between management, employees, interns, freelancers, clients, and different project teams to ensure smooth and efficient office functioning.

Key Roles & Responsibilities1. Office Administration

- Manage daily office operations and ensure smooth functioning of the workplace.
- Maintain office records, documents, files, and administrative registers.
- Coordinate office supplies, equipment, maintenance, and other administrative requirements.
- Monitor attendance, working hours, leave records, and office discipline.
- Coordinate meetings, schedules, appointments, and internal communications.
- Handle incoming calls, emails, messages, and general office correspondence.
- Maintain confidentiality of company and employee information.

2. HR Coordination

- Assist in recruitment, interview scheduling, candidate communication, and onboarding.
- Maintain employee and intern records and documentation.
- Coordinate offer letters, joining formalities, attendance, leave, and basic HR documentation.
- Follow up with employees regarding company policies, acknowledgements, and required documents.
- Assist management in maintaining workplace discipline and HR processes.
- Coordinate employee engagement activities and internal communications.




- Maintain records related to performance reviews, internships, and employment status.

3. Digital Marketing Coordination

- Coordinate with SEO, social media, content, graphic design, and digital marketing teams.
- Track assigned marketing tasks, deadlines, and project progress.
- Collect daily/weekly work updates from team members.
- Maintain project trackers and ensure timely completion of assigned activities.
- Coordinate content requirements, approvals, client requirements, and campaign-related activities.
- Assist in preparing basic reports and maintaining marketing-related records.

4. IT & Project Coordination

- Coordinate with web developers, designers, IT professionals, and freelancers regarding ongoing projects.
- Maintain project schedules, task lists, and status updates.
- Follow up on pending technical tasks and communicate updates to management.
- Coordinate requirements between clients and technical/marketing teams.
- Maintain records of websites, domains, software, subscriptions, project credentials, and other company resources as per company policy.
- Assist with basic IT and software-related administrative requirements.

5. Management Support

- Prepare daily/weekly work status reports for management.
- Follow up with employees and team members on assigned responsibilities.




- Assist management in implementing office policies, procedures, and processes.
- Coordinate internal meetings and prepare basic meeting notes when required.
- Handle confidential and important administrative matters professionally.

Required Skills

- Good communication and interpersonal skills.
- Strong organizational and coordination abilities.
- Basic knowledge of MS Office / Google Workspace.
- Basic understanding of digital marketing, websites, social media, SEO, and IT operations is preferred.
- Ability to manage multiple tasks and deadlines.
- Good follow-up and problem-solving skills.
- Ability to communicate effectively with employees, management, clients, freelancers, and interns.
- Basic HR and office administration knowledge.
- Responsible, punctual, disciplined, and professional attitude.

Preferred Qualifications

- Graduate in any discipline is preferred.
- Previous experience in office administration, HR coordination, operations, digital marketing, or IT coordination will be an advantage.
- Candidates with solid organizational and communication skills and basic computer knowledge may also be considered.

Key Performance Areas (KPIs)

- Smooth day-to-day office operations.
- Accurate attendance, leave, and employee documentation.
- Timely completion and follow-up of administrative tasks.
- Effective coordination between HR, marketing, IT, and management.
- Proper maintenance of company records and project trackers.
- Timely communication and reporting to management.
- Employee and team coordination.

Pay: ₹10,000.00 - ₹20,000.00 per month

Work Location: In person

📌 office cordinator (India)
🏢 Trendzup Media Creations
📍 India