We are looking for a detail-oriented, organized, and responsible Office Assistant to support our day-to-day administrative operations and tender submission activities.

Key Responsibilities - General Administration

- Answer phone calls and greet visitors professionally.
- Sort and manage incoming/outgoing mail.
- Maintain physical and digital office files and records.
- Provide general administrative support to the office team.

MS Word

- Draft various quotations, official business letters, memos, agreements, and other correspondence.
- Format formal company proposals, reports, and documentation.
- Prepare professional documents according to company standards.

MS Excel

- Maintain data-entry logs and office records.
- Track and update office inventory.
- Prepare cost-calculation and estimation sheets.
- Manage billing, expense reports, and related financial records.

PowerPoint

- Create professional presentations and slide decks.
- Prepare company profiles and project overviews.
- Develop presentations for client meetings and internal reviews.

Tender Submission & Procurement

- Monitor active procurement/tender portals.
- Download and review tender documents.




- Prepare technical and financial bid documents.
- Collect required compliance certificates and supporting documents.
- Coordinate with relevant teams for tender requirements.
- Ensure accurate and timely submission of proposals before deadlines.

Required Skills

- Microsoft 365: Strong working knowledge of MS Word, Excel, and PowerPoint.
- Attention to Detail: High accuracy when reviewing tender requirements, pricing, documentation, and submission rules.
- Time Management: Ability to handle multiple administrative responsibilities and meet strict deadlines.
- Communication: Clear and professional written and verbal communication with vendors, clients, and internal teams.
- Organization: Ability to maintain records, documents, and office information systematically.
- Responsibility: Ability to work independently while coordinating effectively with the team.

Pay: ₹20,000.00 - ₹23,000.00 per month

Advantages:

- Leave encashment
- Life insurance
- Provident Fund

Work Location: In person

📌 Office Assistant (India)
🏢 Eskimo Refrigeration Industries
📍 India